Executive Assistant - Managing Director

Role & responsibilities

We are looking for a proactive and well-organised Executive Assistant to the Managing Director to coordinate with internal teams, senior management, vendors, consultants, suppliers and other external stakeholders, ensuring timely follow-up and execution of management directives.

Preferred candidate profile

• Manage MDs calendar, meetings, correspondence, reminders, travel and day-to-day coordination.
• Coordinate with internal departments and external stakeholders for timely execution and closure of assigned tasks.
• Prepare MoMs, action trackers and follow up on pending activities.
• Coordinate with vendors, suppliers and consultants for documentation, payments, agreements and deliverables.
• Assist in regulatory/compliance documentation, licences, renewals, tenders and government-related correspondence.
• Coordinate domestic/international exhibitions, business visits, travel and logistics.
• Prepare Excel reports, management summaries, presentations and maintain systematic records.
• Handle confidential business and management information with discretion.

Candidate Profile

• Graduate/Postgraduate with 3-6 years of relevant experience.
• Strong coordination, communication and follow-up skills.
• Good command of MS Excel, Word, PowerPoint and professional email communication.
• Highly organised, detail-oriented and capable of independently driving tasks to closure.
• Experience in manufacturing/chemical/agrochemical/pharma industries preferred.
• skill required Strong written and verbal communication skills, along with a detail-oriented approach, are essential for this role.