Executive Assistant (Mandarin Bilingual)

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Executive Assistant (Mandarin Bilingual)

Job Responsibilities:

• Oversee the CEO’s daily schedule, including appointments, meetings, travel plans, and priority tasks.
• Organize executive meetings by preparing agendas, documenting key discussions, and following up on assigned action items.
• Serve as a key communication link between the CEO, internal teams, business partners, and other stakeholders.
• Develop and organize executive-level presentations, reports, proposals, and materials for leadership or board meetings.
• Assist with strategic and cross-departmental initiatives by coordinating deliverables, timelines, and follow-ups.
• Maintain strict confidentiality when handling sensitive business, financial, personnel, and executive information.
• Screen and prioritize requests, communications, and other matters requiring the CEO’s attention.
• Arrange local and international business trips, including flights, accommodations, transportation, and detailed itineraries.
• Provide logistical and administrative support for meetings involving investors, business partners, government representatives, and senior executives.
• Assist in planning corporate events, leadership gatherings, executive meetings, and off-site activities.
• Conduct research, gather relevant business information, and perform basic market analysis to support executive planning and decision-making.
• Identify opportunities to improve administrative systems, executive workflows, documentation, and coordination processes.

Job Qualifications:

• Bachelor’s degree in Business Administration, Management, Communications, or a related discipline.
• At least 5 years of experience supporting CEOs, founders, C-level executives, or senior management.
• Strong background in executive scheduling, travel arrangements, administrative coordination, and business operations.
• Excellent English and Chinese communication skills, both written and verbal.
• Highly organized with strong attention to detail and the ability to maintain accuracy across multiple tasks.
• Demonstrated ability to work under pressure, manage shifting priorities, and meet deadlines in a fast-paced environment.
• High level of integrity, discretion, confidentiality, and professionalism.
• Strong judgment and problem-solving skills, with the ability to anticipate requirements and take initiative without constant supervision.
• Proficient in Microsoft Office, Google Workspace, presentation tools, and workplace collaboration platforms.
• Experience creating executive presentations, management reports, business proposals, or similar leadership materials is highly preferred.