Executive Assistant (Mandarin Speaker)

Education: Minimum Bachelor’s degree or equivalent experience.

Responsibilities:

Calendar Management:

• Coordinate and manage calendar, including scheduling meetings, appointments, and travel.
• Prioritize and organize daily activities, ensuring efficient use of time.

Communication:

• Act as the primary point of contact between the General Manager and internal/external stakeholders.
• Handle and screen phone calls, emails, and correspondence, ensuring prompt and appropriate responses**.**

Meeting Coordination:

• Arrange and prepare materials for meetings, including agendas, presentations, and reports.
• Take minutes during meetings and follow up on action items as required.

Travel Arrangements:

• Organize complex travel itineraries, including flights, accommodation, and transportation.
• Ensure all travel-related documentation and arrangements are completed efficiently.

Administrative Support:

• Prepare and proofread documents, reports, and presentations.
• Manage and maintain filing systems, both electronic and paper-based.

Confidentiality:

• Handle sensitive information with discretion and confidentiality.
• Ensure that all data and records are managed in compliance with company policies.
• Any ad-hoc duties as assigned.

Requirement:

• Minimum 3 years of experience as a Personal Assistant or in a similar administrative role, preferably supporting senior executives.

Skills:

• Exceptional organizational and time-management abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism and discretion.
• Possess a valid class driving license.
• Able to communicate in Mandarin to China stakeholders.

Attributes:

• Proactive and self-motivated with a problem-solving mindset.
• Ability to work under pressure and meet tight deadlines.
• Strong attention to detail and accuracy.

Pay: RM4,500.00 - RM6,500.00 per month

Work Location: In person