Executive Assistant (Mandarin Speaker) for CFO

About the role

The Executive Secretary to the CFO is responsible for providing high-level administrative, organizational, and communication support to the Chief Financial Officer. This role requires strong coordination skills across internal departments and external stakeholders—especially government and financial regulatory bodies. The position demands high confidentiality, attention to detail, and professionalism in supporting financial operations, compliance documentation, and public relations.

Key responsibilities

• Manage the CFO's calendar, appointments, meetings, and travel arrangements.
• Draft, prepare, and manage financial reports, internal memos, presentation materials, and confidential documents.
• Organize and maintain digital and physical filing systems related to financial and legal documents.
• Assist the CFO in managing communication and reporting with tax authorities, OJK, BKPM, and other government institutions.
• Coordinate the submission of required documents for audits, licensing, tax filings, and investment compliance.
• Schedule, organize, and take minutes for internal finance and audit meetings.
• Ensure timely follow-up on meeting outcomes, including those involving external consultants, auditors, and regulators.
• Liaise with Finance, Accounting, Legal, and Corporate Affairs departments to support the CFO's strategic goals.
• Support the CFO in public, regulatory hearings, or government events.
• Handle highly sensitive financial and strategic information with integrity and discretion.

About you

• Minimum Bachelor's Degree (S1) in Business Administration, Finance, Accounting, Communication, or a related field.
• Minimum 3 years of experience as an Executive Secretary or Executive Assistant, preferably supporting C-level executives (Finance/Legal).
• Experience in dealing with external stakeholders such as auditors, tax authorities, and regulators is highly preferred.
• Strong organizational, time management, and multitasking abilities.
• Excellent interpersonal and communication skills.
• High level of discretion, integrity, and professionalism.
• Strong understanding of business writing and reporting in Mandarin, English and Bahasa Indonesia.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), email, and document archiving tools.
• Fluent in Mandarin & English (spoken and written) — mandatory.