Executive Assistant (Marketing)

Key Responsibilities:

Marketing Operations & Campaign Coordination:

• Act as a central operational bridge for marketing initiatives, coordinating cross-functional project timelines.
• Tracking promotional deliverables, and assisting in the production of campaign assets, content calendars, and cross-channel outreach.
• Provide comprehensive executive administrative support to the CEO, including calendar management and scheduling appointments. You need to maintain the CEO’s calendar, meetings, and follow-ups.
• Track open decisions, pending work, and deliverables.
• Manage communication on behalf of the Founder when required.
• Coordinate and plan events, meetings, and travel arrangements for the CEO and other executives as needed.
• Handle correspondence, including emails and phone calls, with professionalism and discretion.
• Maintain accurate records through data entry, filing, and documentation management using tools like Google Workspace and Microsoft Office.
• Prepare short daily briefs and summaries of ongoing matters.

Operational Bridge

• Serve as a point of contact for internal and external communications on behalf of the CEO.
• Act as the link between the Founder and teams (internal and external partners).
• Follow up on operations-related matters to ensure completion.
• Support project coordination efforts by tracking progress, deadlines, and deliverables.
• Coordinate with managers or team leads to relay updates, clarify instructions, or provide guidance.
• Handle progress reports from different departments and compile them into concise weekly updates.

Requirements:

• Minimum 2 years of proven experience as an Executive Assistant or in other administrative roles with a focus on executive support.
• Demonstrated ability to assist in marketing campaigns, content tracking, or brand communications alongside standard executive tasks.
• Strong organisational skills with the ability to prioritize tasks effectively in a dynamic environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity in Eventbrite
• Familiarity in Slack
• Excellent typing skills with attention to detail for data entry and documentation tasks.
• Strong communication skills with professional phone etiquette and interpersonal abilities.
• Experience with calendar management is essential.
• Ability to work independently while being a team player who contributes positively to office culture.
• Previous experience in event planning or project coordination is a must.
• Reliable internet and quiet workspace.
• Schedule: Monday to Friday
• Shift: Monday - Friday 5:00 PM – 1:00 AM PHT
• Type: Full-time, Independent Contractor, remote (this must be your only job). No other employment or freelance projects.