Executive Assistant, MD

BUSINESS INTRODUCTION
Majid Al Futtaim Holding is the leading shopping mall, retail, communities, entertainment developer and operator in the Middle East, North Africa, and Central Asia regions. With over 43,000 people, revenues of over US$ 11 Billion, and operations in 18 countries. Some of the iconic brands we carry include Mall of the Emirates, Carrefour, All Saints, Lego, City Center, Abercrombie & Fitch, & Vox Cinemas. We believe in making Great Moments for Everyone, Every day.

JOB TITLE
Executive Assistant, Managing Director| MAF Properties | Asset management Egypt

ROLE SUMMARY
The position is responsible to perform various secretarial and general office works including diary management for the line manager effectively and in a timely manner to ensure smooth day to day functioning in the assigned area.

ROLE PROFILE

• Draft and manage various executive correspondences, take notes, and transcribe dictations.
• Maintain the Line Manager’s schedule and calendar, ensuring effective time allocation and prioritization of tasks. Arrange meetings, travel, and other commitments while keeping deadlines and project priorities in mind.
• Supervise the Regional Administration Team, ensuring smooth daily operations, including internal notes review, TVRs, and petty cash policy revisions.
• Oversee the preparation and reconciliation of reports such as sales reports, audited sales, and insurance policy records.
• Supervise mall administrators in Egypt and Lebanon, ensuring timely and accurate submission of petty cash reports and budget reconciliations.
• Assist leadership teams with travel arrangements, including visa applications, airline bookings, hotel accommodations, transportation, and itinerary planning.
• Oversee the management of the Head Office building and office suites across Egypt malls, ensuring facilities are maintained to the highest standards.
• Lead the delivery of soft services, including housekeeping, pest control, landscaping, beverage availability, and floor discipline.

REQUIREMENTS

• A bachelor's degree in business administration or a relevant field.
• Minimum 3 – 5 years’ work experience in handling Secretarial tasks / Diary Management and in general Office Administration activities for senior management in a reputed Organization in a similar role.
• Very good command of Ms Office (Excel, Word, PP, Database).
• Excellent communication and organisation skills.
• Very good command of the English language.

WHAT WE OFFER

• At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
• Work in a friendly environment, where everyone shares positive vibes and excited about our future.
• Work with over 45,000 diverse and talented colleagues, all guided by our Leadership Model.