Executive Assistant (m/f/d)

We are looking for someone who brings structure into complexity.

As Executive Assistant ( m/f/d) you work closely with our management team to ensure smooth communication, clear priorities, and effective collaboration across our European business.

This is not a classic assistant role. You will actively coordinate, follow up, and help drive execution across teams.

Your Responsibilities

• Facilitate effective communication and alignment between the management team and key stakeholders across the organisation

• Ensure transparency of priorities, decisions, and ongoing initiatives

• Prepare and follow up on meetings, ensuring clear outcomes and next steps

• Support the implementation of new processes and ensure consistent execution across teams

• Act as a central coordination point between Shared functions such as finance, marketing etc. and Country Management

• Structure and consolidate information to enable efficient decision-making

• Track key topics and ensure follow-through on agreed actions

• Help simplify collaboration across countries and functions within a European setup

• Coordinate and organize business travel for the management team, ensuring efficiency and reliability

• Help organizing Team Events

• Provide on-site support during key meetings or visits across European locations when needed

Your Profile

• Experience in operations, executive assistance, project coordination, or a similar role

• Strong organisational skills and the ability to structure complex topics

• You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.

• You are highly discreet and maintain confidentiality in all matters.

• Proven ability to improve communication and collaboration across teams

• Hands-on mindset with a strong sense of ownership and reliability

• Ability to work in a multi-country, European business environment

• Basic understanding of organisational and regulatory complexity within Europe

Leistungen:

• Betriebliche Altersvorsorge
• Betriebliche Weiterbildung
• Firmenevents
• Firmenhandy
• Flexible Arbeitszeiten
• Homeoffice-Möglichkeit

Arbeitsort: Zum Teil im Homeoffice in 14467 Potsdam