Executive Assistant (m,f,d)

About Us

Symrise is a global supplier of fragrances and flavors, cosmetic active ingredients as well as functional ingredients. Its customers include perfume, cosmetics, food and beverage manufacturers, the pharmaceutical industry and producers of dietary supplements and pet food.

The Group, headquartered in Holzminden, Germany, has more than 100 locations in Europe, Africa and the Middle East, Asia, the USA and Latin America.

Together with its customers, Symrise develops new ideas and market-ready concepts for products that form an indispensable part of everyday life. Economic success and corporate responsibility are inextricably linked.

Symrise – always inspiring more...

About the Role

As Executive Assistant & Project Coordinator, you will be the trusted partner to the President Consumer Fragrance & Oral Care, ensuring the smooth management of executive priorities, leadership routines and strategic initiatives. You will play a central role in coordinating business activities across a global and fast-paced organization, acting as a key interface between senior leaders, internal stakeholders and external partners.

Your responsibilities will include:

• Managing and prioritizing the President’s complex calendar, meetings and business commitments.
• Coordinating leadership meetings, governance routines, offsites, workshops and customer visits.
• Preparing agendas, presentations, briefing materials, meeting minutes and follow-up actions.
• Organizing domestic and international travel, including itineraries, logistics, visas and expense management.
• Supporting strategic and operational projects by tracking milestones, deliverables and action plans.
• Preparing dashboards, status updates and reporting materials for leadership reviews.
• Facilitating communication and collaboration across functions, regions and organizational levels.
• Acting as a trusted point of contact while handling confidential information with professionalism and discretion.
• Driving continuous improvements in administrative, governance and communication processes.

About You

To succeed in this role, you are a highly organized and proactive professional who thrives in a dynamic international environment. You are comfortable interacting with senior stakeholders, managing multiple priorities simultaneously and maintaining the highest standards of professionalism and confidentiality.

You bring:

• Several years of experience as an Executive Assistant, Project Coordinator or in a similar business support role.
• Strong organizational and planning skills, with exceptional attention to detail.
• Experience managing complex calendars, travel arrangements and executive-level priorities.
• Excellent project coordination and follow-up capabilities.
• Strong communication and interpersonal skills, with the ability to build relationships across all levels of the organization.
• A collaborative, solution-oriented and service-minded approach.
• The ability to manage sensitive and confidential information with discretion.
• Advanced proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel and Teams.
• Fluency in English; additional languages are an advantage.
• The flexibility, adaptability and resilience needed to succeed in a fast-moving global business environment.

Our Offer

Become part of our open and transparent culture. It will give you the opportunity to flourish and to develop inspiring experiences that contribute to the health and well-being of consumers in 160 countries around the world. Putting our employees in the focus fuels our strong company growth above market rates and makes us an excellent place to develop your career.

Come join us and embark on a fascinating journey with Symrise.

If you feel that you fit the above criteria, then please apply by using our online application system. Your application will be treated confidentially.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

Job Reference: EA05087