Executive Assistant – MNC Bank

Job Title: Executive Assistant – MNC Bank

Location: Goregaon / Lower Parel, Mumbai
Employment Type: Full-time
Industry: Banking / Financial Services
Experience: 5–10 years
Work Mode: Work from Office

Job Summary

We are looking for an experienced and highly organized Executive Assistant to support senior leadership at a leading MNC Bank. The ideal candidate should have strong experience in calendar management, meeting coordination, travel arrangements, documentation, stakeholder management and handling confidential information.

The role requires excellent communication skills, attention to detail, professional maturity and the ability to manage multiple priorities in a fast-paced corporate environment.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage and maintain complex calendars, appointments and meeting schedules.
• Coordinate internal and external meetings, including preparation of agendas and meeting rooms.
• Schedule and coordinate calls and meetings with senior stakeholders across different locations and time zones.
• Manage travel arrangements, including flights, hotels, transportation and travel itineraries.
• Prepare presentations, reports, meeting notes, MIS and other management documents.
• Maintain confidential records, correspondence and sensitive business information.
• Coordinate with internal departments, clients, vendors and other external stakeholders.
• Follow up on action items and ensure timely closure of pending tasks.
• Screen and manage emails, correspondence and communication on behalf of senior management where required.
• Organize business meetings, conferences and leadership events.
• Assist with expense claims, invoices and other administrative requirements.
• Maintain accurate documentation and ensure information is readily available to senior management.
• Handle multiple priorities and urgent requests while maintaining a high level of accuracy and professionalism.
• Support senior management with day-to-day administrative and coordination activities.

Required Skills & Qualifications

• Graduate in any discipline.
• 5–10 years of relevant experience as an Executive Assistant / Personal Assistant / Executive Secretary.
• Prior experience supporting CXO / Senior Management / Business Heads will be preferred.
• Experience in Banking, Financial Services, BFSI or a large MNC will be an advantage.
• Excellent written and verbal communication skills.
• Strong proficiency in MS Office – Word, Excel and PowerPoint.
• Good calendar management and meeting coordination skills.
• Strong organizational and time-management abilities.
• Ability to handle confidential and sensitive information with discretion.
• Strong follow-up and stakeholder management skills.
• Ability to work independently and manage multiple tasks simultaneously.
• Professional appearance, communication and interpersonal skills.

Preferred Candidate Profile

The ideal candidate will be someone who is:

• Highly organized and detail-oriented.
• Proactive and capable of anticipating the requirements of senior management.
• Comfortable interacting with senior executives and multiple stakeholders.
• Able to work under pressure and meet tight deadlines.
• Mature, dependable and discreet in handling confidential information.

Pay: ₹1,500,000.00 - ₹2,000,000.00 per year

Work Location: In person