Executive Assistant (Notion & Figma)

About the role

We're looking for a proactive and organized Executive Assistant who can work closely with the Founder and help keep day-to-day priorities, communication, and projects moving. This is ideal for someone who enjoys working in a fast-paced startup environment, can work independently, and is comfortable taking ownership without needing constant instructions.

Key responsibilities

• Manage the Founder's inbox, calendar, and follow-ups
• Handle LinkedIn outreach and maintain relationships with contacts
• Manage information and workflows through Notion and CRM systems
• Create and update events, guest lists, and event-related details
• Coordinate with guests, partners, and other stakeholders
• Draft and schedule LinkedIn posts based on provided content or prompts
• Assist with simple Figma updates and other administrative tasks
• Support event preparation and post-event follow-ups
• Identify opportunities to improve workflows and automate repetitive tasks
• Provide general executive and administrative support to the Founder

About you

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Assistant, or similar role
• Experience supporting a Founder, CEO, or senior executive is highly preferred
• Hands-on experience with LinkedIn outreach and relationship management
• Comfortable using Notion and Google Workspace
• Strong written and verbal English communication skills
• Highly organized, proactive, and detail-oriented
• Able to work independently with minimal supervision
• Comfortable managing changing priorities in a startup environment
• Experience with Figma, Luma, CRM platforms, or AI tools such as ChatGPT/Claude is a plus
• Event coordination experience is a plus, but not required

About us

TalentHero is hiring an Executive Assistant to support the Founder of a growing founder community and events company based in New York.