Executive Assistant (Novostics2026-001)

Centre for Novostics (www.novostics.hk), a subsidiary of TR at CUHK Co. Ltd., is dedicated to developing cutting-edge molecular diagnostics based on cell-free nucleic acids in blood and other bodily fluids. We are currently seeking an Executive Assistant to provide administrative and secretarial support to the Directors. This role is to commence as soon as possible on a contract basis, with the possibility of renewal subject to satisfactory performance. The appointee will play a vital role in:

Responsibilities:

• Providing comprehensive secretarial and administrative support to the Directors;
• Arranging and managing daily schedules, business appointments, meetings, and travel itineraries;
• Handling business correspondences, emails, calls, document filing, and assisting in editing presentations and minutes;
• Liaising and coordinating with internal and external parties for seamless communication and efficient operations;
• Supporting delegation visits and creating a professional and welcoming environment;
• Managing office reception duties, including greeting guests, managing mail and courier arrangements;
• Maintaining and updating records, databases, and filing systems;
• Performing ad hoc duties assigned by the Directors.

Requirements:

• Bachelor's degree or equivalent with a minimum of 5 years of work experience in a fast-paced, dynamic environment;
• Proven track record of providing secretarial and executive support to senior management;
• Excellent organization skills and attention to detail;
• Excellent communication and interpersonal skills (both written and verbal);
• Ability to multitask, take initiative, and meet deadlines.
• Maintain high levels of integrity and confidentiality.
• High degree of professionalism, strong work ethic and sense of responsibility;
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.).

Shortlisted candidates will be invited to attend an interview and/or written test. Review of applications will start as soon as possible and continue until the post is filled. Only shortlisted applicants will be notified of the application result.

Personal data provided by job applicants will be treated in strict confidence and used for recruitment purposes only.