Executive Assistant (office-based in Alabang)

Position Overview We are looking for a proactive and dynamic Executive Assistant with a pleasing personality to support our fast-growing business. This role involves lead generation , social media marketing , client acquisition , and back-office operations , while providing critical executive support . The ideal candidate is a female fresh graduate , aged 19-25 , based in or near Muntinlupa , as this role is office-based in Alabang . This is an excellent opportunity for someone eager to grow in a fast-paced, hands-on environment.

Key Responsibilities

• Product Knowledge & Client Management
• Gain comprehensive knowledge of our products and services.
• Assist in preparing client-facing materials, such as proposals and presentations.
• Respond to client inquiries, ensuring clear, professional, and persuasive communication.
• Social Media Marketing & Lead Generation
• Help develop and implement social media strategies to attract clients.
• Create engaging content for social media like Facebook and Tiktok.
• Research and identify potential clients, generating leads through social media.
• Track leads, ensuring follow-up actions are taken.
• Lead Calling & Client Engagement
• Reach out to leads via phone, email, and social media to introduce the company.
• Qualify leads, provide tailored solutions, and schedule follow-up meetings.
• Manage and track communications, ensuring timely updates.
• Market Research & Insights
• Conduct market research to understand industry trends and competitor strategies.
• Share insights with leadership to guide sales, marketing, and client strategies.
• Stay updated on market conditions and emerging business opportunities.
• Recruitment & Talent Acquisition
• Source, screen, and attract top talent for open positions.
• Use persuasive communication to sell the company’s vision to potential recruits.
• Coordinate interviews and assist with the onboarding process for new hires.
• Executive Support & Coordination
• Manage the executive’s calendar, scheduling meetings and follow-ups.
• Assist in preparing reports, presentations, and materials for leadership.
• Coordinate tasks across teams to ensure projects are completed on time.
• Back-Office Operations
• Organize and maintain client records, contracts, and financial documents.
• Assist with invoicing, payment tracking, and other administrative tasks.
• Streamline office operations, ensuring documentation is up to date.

Success Indicators

• Successful lead generation and client conversion.
• Increased social media engagement and new business opportunities.
• Effective recruitment and onboarding of candidates who align with company values.
• Streamlined back-office operations and accurate documentation.
• Strong executive support, enabling leadership to focus on strategic goals.

Skills & Qualifications

• Age: 19-25
• Education: Fresh graduate with a Bachelor’s degree in Business Administration, Marketing, Communications, or a related field.
• Location: Based in or near Muntinlupa, as this role is office-based in Alabang.
• Strong communication and persuasive skills.
• A pleasing personality to engage clients, candidates, and team members effectively.
• Familiarity with social media marketing and lead generation
• Ability to conduct market research and apply insights to business strategies.
• Strong organizational skills and ability to multitask effectively.
• Self-motivated with a proactive approach to work.