Executive Assistant / Office Coordinator

Ripple Group

·            Brisbane (Teneriffe)

·            Permanent Opportunity

·            Employee Voted Great Place to Work

·            Collaborative and supportive team environment

About the role

Ripple Group are looking for a highly skilled and exceptionally organised Executive Assistant & Office Coordinator to support our Operations Director and Senior Leadership Team (as required) while also ensuring the smooth daily operation of our Head Office.

This position extends well beyond the scope of a conventional Executive Assistant role. It calls for a resourceful professional who performs well in a high-tempo setting, handles multiple priorities with confidence, and uses sound judgement and initiative to advance key actions, decisions and business priorities.

Supporting the Operations Director and broader Senior Leadership Team, you will serve as a trusted link between Management, Divisions and external stakeholders. You will help keep critical commitments, deadlines and organisational priorities on course. This senior, hands-on administrative position is ideal for someone who anticipates next steps, takes responsibility for results, and keeps meetings, actions, deadlines and administrative activities progressing smoothly.

The role also offers scope to identify and champion practical enhancements to Ripple Group's administrative systems and processes, strengthening consistency, accountability and efficiency throughout the organisation.

Who is Ripple Group?

Established in 2004 in Brisbane, Australia, Ripple Group is an experienced, diverse and dynamic team, having been involved in over $30 billion (AUD) of project delivery across Australia, New Zealand, the Pacific Islands and the United Kingdom. The group delivers professional consulting services within the property industry, specialising in all aspects of Development Management, Project Management, Quantity Surveying, Property Sales and Leasing.

What makes working at Ripple so great:

• The Culture – supportive leadership, mentoring, collaborative teams.
• The People – inclusive, hardworking, fun.
• The Opportunity – we play as hard as you do. The opportunity is endless.

Benefits

• A permanent, full-time position located at our Teneriffe Head Office
• Consistent Monday-to-Friday business hours
• The opportunity to partner closely with Ripple Group's Senior Leadership Team and contribute to decisions and priorities that shape the organisation
• A prominent and influential position providing broad insight into Executive operations, governance and organisation-wide priorities
• Meaningful autonomy and ownership, with the flexibility to shape and develop the role
• The chance to lead practical enhancements to administrative systems and processes across Ripple Group
• A place within a growing, purpose-led organisation that creates positive outcomes for the clients it serves

Key responsibilities

• Deliver high-level administrative and coordination support across the Senior Leadership Team
• Organise Executive meetings, workshops, planning sessions and events, while managing diary and scheduling needs
• Compile and coordinate agendas, meeting papers, presentations and minutes, and accurately record decisions and follow-up actions
• Arrange end-to-end corporate travel, including airfares, accommodation, vehicle hire, itineraries, amendments and cancellations
• Coordinate Executive correspondence, reporting, document review, approvals and signatures as needed
• Represent the organisation professionally when engaging with internal and external stakeholders, exercising discretion with sensitive and confidential matters
• Oversee the daily presentation and operation of Head Office, covering reception, meeting rooms, incoming mail, deliveries, catering, supplies and general workplace needs
• Recognise opportunities to streamline, align and strengthen administrative systems and processes
• Create practical workflows, procedures, templates and process guides, and assist teams to adopt them consistently across the organisation
• Assist with corporate events, Executive workshops, major internal meetings and onboarding logistics for employees when required

About you

• Organised, adaptable and proactive, with a natural ability to bring order to complex situations and keep priority work moving
• At ease in a demanding environment where priorities may shift at short notice, and can work confidently with senior leaders while building strong professional relationships
• Sound judgement to recognise when to take the lead, when to provide support, and when a respectful challenge, redirection or follow-up is needed to keep commitments and deadlines on track
• Trustworthy, Loyal, Able to Problem Solve, Fast Paced, Ability to think on the spot and high communication skills.
• Balance professionalism with humility, willing to step forward and lead, assist others when required, and contribute wherever help is needed
• Care about producing work of a high standard and take genuine satisfaction in enabling others to succeed
• Previous experience in Consulting/Services and/or Construction will be viewed favourably

Soft Skills We Value:

• Emotional intelligence.

• High Communication.

• Teamwork.

• Problem solving.

• Time management.

• Adaptability.

At Ripple Group, we value diversity, equity, and inclusion as key to a thriving workplace. We are committed to building a culture where everyone feels welcome, respected, and valued—and we encourage your application.

It is a requirement of this role that you can verify your right to work in Australia and provide reference checks upon request. At times you may also be required to undertake background and police checks.

Recruiters, please note we are not engaging agency support for this role and do not accept unsolicited resumes. Any CV's sent via agencies will be disregarded and candidates may be approached directly.