Executive Assistant - (Operations and Coordination)

About The Opportunity A leading player in the Indian agri-food and premium rice export sector, we specialize in sourcing, processing, and global distribution of premium Basmati rice. With deep roots in Punjab’s farming heartland and a growing international footprint, we combine tradition with operational precision to serve global buyers, retailers, and foodservice partners. Our leadership team relies on agile, detail-oriented coordinators to ensure seamless day-to-day execution across operations, logistics, and cross-functional teams.

Role & Responsibilities

• Manage complex calendars, schedule high-priority meetings, and coordinate travel logistics for senior leadership across India and international destinations.
• Act as the central point of contact for internal teams and external stakeholders—handling correspondence, relaying key updates, and ensuring alignment across departments.
• Prepare and organize agendas, meeting minutes, presentations, and executive briefings with precision and confidentiality.
• Track action items, deadlines, and project milestones—proactively following up to ensure operational continuity and accountability.
• Oversee document management, filing systems, and digital workflows to maintain organized and accessible operational records.
• Assist in coordinating logistics for internal events, vendor meetings, and site visits across our operations hubs in Punjab and Delhi.

Skills & Qualifications

• Must-Have
• Microsoft Office Suite
• Google Workspace
• Calendar Management
• Project Coordination
• Stakeholder Communication
• Document Organization
• Travel Logistics
• Confidentiality Handling
• Preferred
• Experience in Agri-Food or Manufacturing Sector
• Basic Knowledge of ERP or Operations Tools
• Punjabi or Hindi Fluency

Benefits & Culture Highlights

• Work in a fast-paced, impact-driven environment with direct exposure to leadership and cross-functional teams.
• Professional growth through structured responsibilities and mentorship from senior ops leaders.
• On-site role in dynamic operational hubs with opportunities to engage directly with field teams and logistics partners.

Skills: confidentiality,google workspace,teams,operations