Executive Assistant (Operations & Stakeholder Management)

Company Overview

Our client is a leading organisation in Singapore’s utilities and essential services sector, supporting the delivery of reliable and efficient services to the community. They are committed to operational excellence, stakeholder engagement and continuous service improvement.

Executive Assistant (Operations & Stakeholder Management)
Salary: $2,760 – $3,000/month (negotiable for candidates with relevant experience)
Contract: 12 months
Working Days: Monday to Friday
Working Hours: 8:30 AM – 6:00 PM
Location: Kallang Sector

Job Responsibilities

• Serve as the key point of contact for residents, contractors and internal stakeholders, providing responsive and professional support.
• Build and maintain strong stakeholder relationships to facilitate smooth operations and timely issue resolution.
• Coordinate with contractors and internal teams to plan, schedule and monitor operational activities.
• Manage stakeholder communications, provide regular updates and ensure expectations are aligned.
• Resolve operational issues by working closely with relevant teams and stakeholders.
• Maintain accurate operational records, schedules and reports using Microsoft Office, Excel, CRM systems and PowerApps.
• Handle large volumes of data and support reporting, tracking and operational decision-making.
• Generate regular reports and updates to support operational planning and process improvements.
• Assist with project coordination and initiatives to improve service delivery and operational efficiency.
• Attend to site-related issues when required and perform other duties as assigned.

Job Requirements

• Diploma qualification.
• Prior experience in stakeholder management, customer service, operations coordination or a related field.
• Strong communication and relationship-building skills.
• Good coordination, problem-solving and stakeholder management abilities.
• Proficient in Microsoft Excel and comfortable handling large volumes of data.
• Self-motivated, adaptable and able to manage multiple priorities independently.
• Positive, proactive and customer-focused, with a strong sense of accountability.

Additional Information

• Candidates may occasionally be required to work beyond 6:00 PM or on weekends during peak periods.
• This is a 12-month contract position with potential consideration for candidates with more relevant or senior experience.

Interested applicants, please WhatsApp Stella at [8815 3483](tel:8815 3483) with your updated resume.

Tan Wen Sin (R23118072)
RecruitFirst Pte Ltd (E.A. 13C6342)