Executive Assistant Operations

We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.

Responsibilities:

• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.
• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.
• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.
• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.
• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.
• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.
• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.
• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.

Qualifications:

• Demonstrated experience providing high-level administrative or executive support to senior leaders.
• Strong working knowledge of Microsoft Office applications, with the ability to create clear documents, presentations, and spreadsheets.
• Comfort with technology and confidence using virtual meeting platforms such as Zoom.
• Familiarity with AI tools, including ChatGPT, and the ability to apply them appropriately in an office setting.
• Excellent organizational skills with a sharp eye for detail and follow-through.
• Proven ability to evaluate urgent needs, exercise sound judgment, and manage competing executive priorities.
• Strong written and verbal communication skills, with the ability to interact effectively across departments and leadership levels.
• Adaptability and responsiveness in a dynamic, fast-paced work environment.

If interested, please apply directly or send your most up-to-date resume to [email protected].