Executive Assistant / Operations Manager

Executive Assistant / Operations Manager

Location: Greenwich, CT

Schedule: Part-Time | 20–25 Hours per Week

Compensation: $30–$38/hour (no benefits offered currently)

Growth Potential: Opportunity to expand into a full-time position

Position Overview

A boutique luxury event planning and design firm based in Greenwich, CT is seeking a highly organized, proactive, and resourceful Executive Assistant / Operations Manager to work closely with its Founder. This is an exciting opportunity to join a dynamic, creative team and play an integral role in supporting both executive-level priorities and day-to-day business operations.

The ideal candidate is polished, detail-oriented, and thrives in a fast-paced, entrepreneurial environment. This individual will serve as a trusted right hand to the Founder, helping streamline operations, manage competing priorities, and ensure seamless execution across a variety of high-profile events and projects.

The firm is seeking a motivated self-starter who can anticipate needs, take ownership of responsibilities, and bring a thoughtful, solutions-oriented approach to everything they do.

Key Responsibilities

• Provide comprehensive executive and operational support to the Founder, including complex calendar management, scheduling, correspondence, and prioritization of daily activities.
• Oversee day-to-day administrative functions, ensuring efficient workflows and seamless business operations.
• Coordinate event logistics, timelines, vendor communications, and behind-the-scenes details for luxury events and productions.
• Serve as a professional point of contact for clients, vendors, and external partners, maintaining the highest level of service and discretion.
• Assist with the development of client presentations, proposals, and creative materials using Canva.
• Support vendor sourcing, destination research, entertainment coordination, and other event-related initiatives.
• Track project deadlines, deliverables, and follow-ups to ensure timely execution.
• Anticipate potential challenges, proactively identify solutions, and manage shifting priorities with confidence.
• Partner closely with the Founder on special projects and evolving business needs.

Qualifications

• Previous experience in executive support, operations, event planning, luxury hospitality, or a similarly high-touch, client-facing environment.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with a polished and professional demeanor.
• Proficiency in Canva , along with strong technical skills and familiarity with Google Workspace and Microsoft Outlook.
• A proactive, resourceful approach with a strong sense of ownership and follow-through.
• Ability to remain composed, adaptable, and solutions-focused in a fast-moving environment.
• A creative mindset, positive attitude, and genuine enthusiasm for working in a collaborative, entrepreneurial setting.

Experience within luxury events, hospitality, entertainment, fashion, public relations, production, or travel is highly desirable.

Additional Details

This position will begin on a part-time basis, approximately 20–25 hours per week , with flexibility around scheduling for the right candidate. The role is primarily in-person in Greenwich, CT, with some flexibility as business needs allow.

This is an excellent opportunity for a driven, creative, and highly capable professional looking to make a meaningful impact within a growing luxury events business.

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