Executive Assistant | 12 month temp

Your new company

An exciting opportunity has arisen to join a leading global financial services organisation as an Executive Assistant supporting a senior leader within their Institutional Equities division. Working in a fast-paced, high-performance environment, this role requires a proactive and highly organised Executive Assistant who thrives by managing competing priorities, complex logistics and senior stakeholder relationships.

This role is a 12-month temporary position due to head count restrictions.

Your new role

• Extensive diary and meeting management across multiple stakeholders
• Coordinating domestic and international travel arrangements
• Managing senior executive schedules and competing priorities
• Processing expenses and AMEX reimbursements through Concur
• Coordinating conference calls across multiple time zones
• Providing busy phone coverage and stakeholder management
• Organising client lunches, events and external functions
• Liaising with reception and concierge teams for meeting logistics and catering
• Preparing internal and client-facing presentations using Microsoft Office
• Supporting visiting senior executives and stakeholders
• Maintaining training records and compliance registers
• Updating CRM systems and coordinating client research requests

What you'll need to succeed

• Previous experience supporting senior leaders (Personal Assistance, Executive Assistance, Team)
• Advanced diary management and executive coordination skills
• Strong Microsoft PowerPoint, Word and Excel capabilities
• Experience managing complex travel and stakeholder engagement
• Exceptional communication and relationship-building skills
• High attention to detail and professional presentation
• Ability to remain calm and effective in a fast-paced environment
• Strong time management and organisational skills
• Self-motivated, proactive and able to work autonomously
• Team-focused approach with a willingness to support broader business objectives

What you'll get in return

• Opportunity to join one of the world's leading investment banking and financial services organisations
• Exposure to senior leaders, institutional clients and high-profile stakeholders
• A dynamic trading floor environment where no two days are the same
• A highly visible role with significant responsibility and variety
• The chance to build a strong network across front-office and leadership teams
• Competitive remuneration and benefits
• Sydney CBD location
• Long-term career opportunities within a globally recognised brand

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.