Executive Assistant | AU Client (Dayshift) | WFH

About the Role

We are looking for a highly organised, proactive Executive Assistant & Business Performance Coordinator to provide high-level executive support to two senior leaders within the business, while helping build stronger organisational discipline, accountability and execution across the wider team.

This is far more than a traditional EA role. You will become the central coordination point for two executives — managing priorities, communications, meetings, actions, customer commitments and management follow-through. You'll have delegated access to both executives' email and calendars and will be trusted to triage, prioritise and, where appropriate, prepare recommended decisions rather than simply forwarding information.

The objective isn't to make our leaders busier — it's to help them become more effective, freeing up their time for strategy, customers and growth while creating a disciplined, accountable environment across the business.

About the Business

We deliver integrated processing, washdown, conveyor tracking and asset intelligence solutions designed to improve safety, efficiency and performance across mining and industrial operations. Rather than standalone products, we provide practical, engineered systems that optimise how a plant operates as a whole.

Key Responsibilities

Executive Support

• Manage and coordinate two executive inboxes and calendars
• Triage correspondence and identify what's urgent, what needs a decision, and what can be handled independently
• Prepare draft responses and recommended decisions, not just raised issues
• Coordinate meeting scheduling, preparation and follow-up
• Capture, assign and track actions to completion
• Coordinate travel and prepare documents as required

Daily & Weekly Rhythm

• Prepare concise daily executive briefs covering top priorities, calendar, decisions required, important emails, customer/commercial updates, overdue actions and management issues
• Establish and track a weekly "Big 5" priority list for each executive
• Run a midweek check-in to flag anything at risk of slipping
• Provide a Friday close-out summarising progress, risks and next week's priorities

Commercial & Management Accountability

• Maintain visibility of the sales pipeline, opportunities, quotations and customer follow-ups
• Track key management commitments and follow up professionally to reinforce accountability across the leadership team — without stepping into managers' roles
• Escalate appropriately and clearly when executive decisions are required

About You

• Proven experience as an Executive Assistant, PA, or similar high-level support role, ideally supporting multiple senior stakeholders
• Strong experience managing shared inboxes and calendars with a high degree of trust and discretion
• Hands-on experience using Monday.com (or similar work management platforms) to track actions, priorities and commitments
• Excellent written English and confident, professional communication skills
• Highly organised, with strong attention to detail and the ability to prioritise competing demands
• Comfortable following up senior stakeholders and holding commitments visible without being asked
• Discreet, trustworthy and comfortable operating with delegated authority over executive communications
• Experience in a commercial, engineering, industrial or mining-adjacent environment is an advantage but not essential

What Success Looks Like

• Daily executive briefs consistently delivered on time, every working day
• Actions and commitments tracked with clear owners and due dates
• A measurable reduction in routine administrative work handled personally by the executives over time
• A more disciplined, accountable rhythm across priorities, customers and management follow-through

Why Join Us

This is an opportunity to work closely with senior leadership in a business that engineers practical, high-impact solutions for the mining and industrial sector. You'll play a genuinely central role in how the business runs day to day — with real ownership, autonomy and visibility.