Executive Assistant | Temp to Perm

Your new company

Join a purpose-led organisation operating across a diverse group of entities. With continued growth and transformation underway, this organisation is seeking an experienced Executive Assistant to provide critical support to a senior Finance leader and help drive operational excellence across the finance function.

Important Note: This role requires Asana and Claude experience - you must be comfortable operating with AI and be able to showcase this.

Your new role
Key responsibilities include:

• Managing executive inbox and communications
• Coordinating team workflows, projects and deadlines
• Preparing reports, presentations and board documentation
• Supporting monthly reporting cycles and governance requirements
• Managing meeting schedules, agendas and action items
• Liaising with internal stakeholders and external providers
• Maintaining documentation, systems and administrative processes
• Leveraging AI tools and technology to improve efficiency and reporting outcomes
• Supporting finance team operations, onboarding and system administration

What you'll need to succeed

• Previous EA exp supporting a senior executive in the Finance, Property, Professional Services industry
• Strong organisational skills with the ability to manage competing priorities
• Experience coordinating projects, deadlines and stakeholder deliverables
• Excellent written and verbal communication skills
• High attention to detail and a proactive approach
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
• Confidence in working independently and taking ownership of outcomes
• Experience with Asana and Claude (AI platforms) is essential.
• Experience supporting finance, corporate services or professional services teams is advantageous.

What you'll get in return

• Opportunity to support a highly regarded senior leader
• Flexible remote working arrangements
• Collaborative and values-driven culture
• Diverse and varied workload with exposure across multiple business functions
• Potential for long-term career opportunities within a growing organisation

What you need to do nowIf you're an experienced Executive Assistant seeking a role where you can make a genuine impact, apply now or contact Lucinda Reid at Hays Business Support for a confidential discussion.