Executive Assistant - Owensboro, KY

Executive Assistant

*Position is not eligible for remote work.

Job Code EXECASST

Job Family

Supervisory No

Job Summary

The Executive Assistant will provide administrative support to the management team in a professional, well organized, and timely manner. This position will utilize communication skills and discretion in a fast-paced environment.

Essential Functions, Duties and Responsibilities include, but are not limited to:

• Provides administrative support to the management team

• Maintains discretion and confidentiality in relationships with the management team

• Generates reports and support materials as required

• Prepares agendas, reports, minutes, and other materials for meetings

• Prepares and processes credit card and expense reports

• Manages office supplies for the team

• Assists in planning events

• Professionally screens and routes phone calls; responds to routine inquiry calls

• Consolidates, edits, and distributes various correspondence, reports, and presentations

• Manages active and fluctuating calendars of events and makes travel arrangements

• Provides real-time scheduling support by booking appointments and preventing conflicts

• Processes invoices

Education, Experience and Qualifications

Education

Required/Preferred

Education Level

Description

Required

High School or GED

Preferred

Bachelors Degree

Degree in business or related field preferred

Years of Experience

Minimum

Comments

5

Five (5) years of experience preferred

License / Certification

Required/Preferred

License / Certification

Description

Additional Qualifications

• Computer competency required; experience with Microsoft Word, Excel, PowerPoint, Outlook preferred

Core Competencies

• Strong customer service skills

• Detail oriented

• Interpersonal skills

• Oral and written communication skills

• Organizational skills

• Time management skills

• Ability to meet deadlines

• Clerical skills

• Ability to multi-task and prioritize

• Attentiveness

• Ability to work as part of a team

Working Conditions

Working Conditions

Indoor, environmentally controlled. Usual office working conditions. The noise level in the work environment is typical of most office environments with telephones, personal interruptions, and background noises.

Travel Requirements

Requirement

Frequency

Never or Rarely

Mandatory Vacation

Position requires incumbents to be off work for a minimum of five consecutive business days

Physical Requirements

Requirement

Frequency

Sitting (remaining in a seated position)

Constantly

Standing (remaining on one’s feet in an upright position without moving about)

Occasionally

Walking (moving about on one’s feet)

Occasionally

Lifting (raising or lowering an object from one level to another)

Occasionally

Carrying (transporting an object, usually by holding it in the hands or arms or on the shoulder)

Occasionally

Pushing/Pulling (exerting force upon an object so that the object moves away or toward the force)

Occasionally

Reaching (extending hand(s) and arm(s) in any direction, such as overhead, below waist, forward or lateral)

Occasionally

Keyboarding (entering text or data using computer keyboard or 10-key numeric keyboard)

Constantly

Pinching/Gripping (seizing, holding, grasping, turning or otherwise working with the hand(s) or fingers)

Occasionally

Stooping (bending downward and forward by bending spine at the waist)

Never or Rarely

Squatting/Crouching (bending body downward and forward by bending legs and spine)

Never or Rarely

Kneeling (bending legs at knees to come to rest on knee(s))

Never or Rarely

Crawling (moving about on hand and knees or hands and feet)

Never or Rarely

Climbing (ascending or descending ladders, stairs, ramps)

Never or Rarely

Speaking (expressing or exchanging ideas by means of the spoken word to impart oral information to customers and to convey detailed spoken instructions accurately, loudly, or quickly)

Frequently

Hearing (the ability to hear, understand, and distinguish speech, either in person or telephonically)

Frequently

Near Visual Acuity (clarity of vision at approximately 20 inches or less)

Frequently

Far Visual Acuity (clarity of vision at approximately 20 feet or more)

Occasionally

Additional Physical Requirements

May require lifting up to 10 pounds