Executive Assistant, PA & Office Secretary

Requirements :

• Minimum Diploma (D3) or Bachelor’s Degree (S1) in Secretary, Business Administration, Management, or a related field.
• Minimum 1 year of experience as a Secretary or Personal Assistant is preferred.
• Proficient in Microsoft Office; Adobe Photoshop skills are a plus.
• Strong command of both Bahasa Indonesia and English (spoken and written).
• Strong organizational and time-management skills.
• Able to work under pressure, manage multiple tasks, and meet deadlines.
• Available to start immediately or with a short notice period is preferred.
• Willing to work 6 days per week, from 8:00 AM to 5:00 PM.

Job Description :

• Provide professional administrative and secretarial support to the Director, including managing schedules, appointments, meetings, and daily priorities.

• Coordinate internal and external meetings, including preparing agendas, materials, minutes, and follow-up actions.

• Prepare and handle correspondence, letters, reports, presentations, memos, and other company documents.

• Manage incoming and outgoing correspondence, emails, phone calls, and other communications.

• Act as a liaison between the Director, internal departments, clients, business partners, vendors, and other stakeholders.

• Follow up on tasks, decisions, approvals, deadlines, and requests on behalf of the Director.

• Maintain and organize physical and digital records, including confidential documents, contracts, correspondence, and reports.

• Cordinate business travel, appointments, company events, and other engagements involving the Director.

• Assist in management meetings, presentations, corporate events, special projects, and other assignments as required