Executive Assistant - Personal Assistant

About the Role The Executive Assistant provides comprehensive executive, operational and administrative support to three Directors within the Health Organisation. Acting as a trusted partner to senior leaders, the role proactively manages competing priorities, supports effective decision-making and ensures the smooth execution of leadership commitments, administrative obligations and key business initiatives. The successful candidate will play a critical role in enabling leadership effectiveness, driving operational efficiency and supporting collaboration across Payment Integrity, Provider Partnerships, Controls and wider International Health stakeholders.

You'll Be Responsible For Managing complex international diaries across multiple time zones, prioritising and coordinating meeting requests based on business priorities and leadership commitments. Managing confidential correspondence and sensitive information with discretion. Preparing presentations, briefing materials, agendas and meeting packs. Anticipating scheduling conflicts and proactively identifying solutions. Supporting the Directors with administrative, operational and strategic coordination activities. Coordinating executive travel logistics and managing expense submissions and approvals. Coordinating leadership team meetings, workshops, offsites and departmental events. Maintaining organisational charts and distribution lists. Coordinating departmental planning activities and annual governance calendars. Building effective relationships with Executive Assistants and stakeholders across International Health.

What You'll Bring to the Role Experience supporting Director-level or senior executive leaders. Significant experience managing multiple complex calendars simultaneously. Experience coordinating international travel and expense management. Experience working within a large matrixed organisation. Advanced proficiency in Microsoft Outlook, Teams, PowerPoint, Word and Excel. Experience using SharePoint and collaboration tools. Excellent organisational and prioritisation skills. Strong written and verbal communication skills.

Valued Extras Experience supporting global or international teams. Experience coordinating leadership events in a complex or international environment. Professional qualification in administration, business support or office management. Project coordination or project management experience.

Competencies & Skills Exceptional organisation and attention to detail. Strong stakeholder management and relationship-building capability. Ability to influence and coordinate across multiple leadership teams. Excellent communication and interpersonal skills. Strong planning, coordination and follow-through. Ability to work independently and proactively. Effective problem-solving skills. High levels of integrity, discretion and confidentiality. Adaptability and resilience within a fast-paced environment. Continuous improvement mindset focused on identifying efficiencies and enhancing ways of working. Ability to work effectively across cultures, geographies and time zones.

Why You'll Love Working Here Competitive salary Multicultural and hybrid working environment Private Medical Insurance Employee wellbeing benefits Educational development program