Executive Assistant / Personal Assistant

About the role

We are seeking a mature, detail-oriented and well-organised Board Chairman's Secretary and Personal Assistant to support the Chairman with daily work, personal and family matters. The role requires strong independent judgment, communication and coordination skills, and confidentiality. A good understanding of Hong Kong's local living and education environment is essential.

Key responsibilities

• Assist with schedule management, meetings, business activities, documentation and daily administrative arrangements as Board Chairman's Secretary
• Coordinate internal and external communications and follow up on important matters
• Assist with organising financial information and company-related documents as needed, and liaise with accountants, banks and other professional institutions
• Coordinate personal and family daily affairs as Personal and Family Assistant
• Assist with arranging children's schooling in Hong Kong, tutoring, interest classes and extracurricular activities
• Research and compare information on Hong Kong local and international schools, educational institutions and programmes
• Handle related procedures and maintain follow-up communications for educational arrangements
• Assist with daily accounting, payments and related personal financial matters

About you

• Bachelor's degree or above
• Experience as Executive Assistant, Personal Assistant, senior executive secretary or related role
• Familiarity with Hong Kong's local living and service systems, with good understanding of Hong Kong international schools, children's education and programme arrangements
• Background in accounting, finance, financial or related professional study or work
• Experience with listed companies, finance or corporate affairs
• Strong English and Chinese communication and writing abilities
• Mature, steady, detail-oriented and reliable with strong organisational, communication, judgment and independent problem-solving skills
• High sense of responsibility, integrity and confidentiality awareness