Executive Assistant + Personal Assistant + EA to CEO

WE’RE HIRING | EXECUTIVE & PERSONAL ASSISTANT TO THE CEO

We’re looking for someone who can stay two steps ahead

• highly organized, exceptionally discreet, resourceful, and comfortable managing both the professional and personal priorities of a busy CEO.

As Executive & Personal Assistant to the CEO , you will be a trusted right hand to the CEO, helping ensure that a demanding schedule, executive priorities, travel, meetings, projects, and personal commitments run smoothly.

You’ll be working in a fast-paced environment where priorities can shift quickly, so we’re looking for someone who doesn’t simply wait for instructions - but anticipates what needs to happen next.

WHAT YOU’LL BE RESPONSIBLE FOR

Executive Support

• Manage the CEO’s complex calendar, meetings, appointments, events, and priorities

• Act as a key point of coordination between the CEO and internal and external stakeholders

• Organize meetings, prepare agendas, take minutes, and follow up on action items

• Coordinate business and personal travel, including flights, accommodation, itineraries, and international visa requirements

• Draft and prepare correspondence, reports, presentations, and other executive documents

• Ensure the CEO’s office and workspace remain organized and properly maintained

• Handle highly confidential and sensitive information with absolute discretion

Personal Support

• Coordinate personal appointments, reservations, errands, and household-related requirements

• Arrange personal and family travel and logistics when required

• Assist with family commitments, including coordination relating to children’s schools and schedules

• Support special events, projects, and personal commitments

• Coordinate day-to-day preferences and requirements, including dietary needs, and wellness routines during office hours

• Liaise with vendors, service providers, and other external parties as required

Projects & Coordination

• Manage and follow through on selected projects and initiatives on behalf of the CEO

• Coordinate across departments to ensure actions, deadlines, and commitments are completed

• Keep track of priorities and proactively follow up without needing constant direction

• Support internal communication and the CEO’s visibility and presence across the organization

• Step in wherever needed to keep things moving smoothly

WHO WE’RE LOOKING FOR

Someone who is:

• Exceptionally organized and detail-oriented

• Proactive and naturally thinks ahead

• Calm and composed under pressure

• Professional, polished, and confident when dealing with senior stakeholders

• Resourceful and solutions-focused

• Comfortable handling both executive and personal responsibilities

• Able to manage multiple priorities without losing attention to detail

• Highly trustworthy and understands the importance of confidentiality

• Flexible and adaptable when plans or priorities change

Above all, we’re looking for someone who understands that supporting a CEO is not only about managing a calendar - it’s about managing priorities, anticipating needs, solving problems, and making sure nothing important falls through the cracks.

If you are the kind of person who naturally thinks, “It’s already taken care of,” before being asked twice, we’d like to hear from you.

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