Executive Assistant/ Personal Assistant/ Executive Support Specialist

Who are we?

🚀 Geareach is the leading photography equipment distributor and the exclusive sales and marketing partner of 'Laowa' lenses. We’re not just a business—we're a launchpad for ambitious professionals, innovators, and go-getters from all backgrounds.

We are looking for an organized and proactive Executive Assistant to support our Managing Director. In this role, you will play a vital part in our daily operations, helping to coordinate with international partners and support our global business activities. If you are a dependable professional looking for a meaningful role where you can grow alongside our leadership team, Geareach is the perfect place for you.

Responsibilities

Business Operations & Cross-Department Coordination

• Attend important management, sales, and supply chain meetings alongside the MD.
• Prepare clear, concise meeting notes, follow up on action items, and coordinate progress updates with department heads.
• Develop a deep understanding of company operations, including supply chain, logistics, e-commerce platforms, and financial workflows.
• Provide cross-departmental support during peak seasons, staff transitions, or urgent operational gaps.
• Help identify operational issues, follow through on solutions, and keep key projects moving forward.

Company Representation, PR & Collaborations

• Represent the MD in meetings and discussions with business partners when required.
• Attend trade shows, networking events, business association meetings, and other external functions.
• Support relationship-building with global partners, clients, and key stakeholders.
• Assist in exploring new collaboration opportunities and business development leads.
• Willingness to travel overseas for trade shows, factory visits, or partner meetings when necessary.

Tech, Marketing & Special Projects

• Assist in reviewing promotional ideas, market trends, and brand positioning from a business perspective.
• Utilize AI tools, automation, and modern software to optimize internal workflows, reporting, and coordination.
• Support cross-functional projects from planning through to execution.

Executive & Personal Support

• Manage the MD’s calendar, meetings, travel arrangements, and daily priorities to ensure smooth daily schedules.
• Handle confidential matters with a high level of professionalism, discretion, and good judgment.
• Provide reliable support in both business and personal coordination as required.

Requirements & Qualifications

• Experience: 5 years or above of experience in executive support, business operations, project coordination, trading, or within a fast-paced environment.
• Education: Bachelor’s degree in Business, Communications, International Trade, or a related field is preferred.
• Languages: Native or near-native fluency in English, Cantonese, and Mandarin is mandatory. Exceptional written and verbal communication skills are required for PR and negotiations.
• Core Competencies: Well-organized, detail-minded, and capable of managing multiple priorities simultaneously.
• Attributes: Proactive, adaptable, high emotional intelligence (EQ), and able to work independently with minimal supervision.
• Tech-Savvy: Proficient in web based software and eager to adopt new productivity technologies (e.g., AI tools, ERPs, automation).
• Mindset: A positive, can-do attitude with a strong willingness to take on diverse responsibilities.

We Offer

• Attractive remuneration package
• 5-day work week
• Double pay
• Performance bonus
• Flexible working hours
• 15 days of Annual leave

Interested parties please send resume with date of available and expected salary by clicking "Apply Now".

All information received will be kept in strict confidence and will be treated only for employment related purposes.