Executive Assistant / Personal Assistant To Director

Executive Assistant / Personal Assistant to Director Mining & Manufacturing

We are looking for an experienced and proactive Executive Assistant / Personal Assistant to the Director for our Udaipur, Rajasthan location.

The ideal candidate should have experience in Mining, Minerals, Manufacturing, Engineering, Infrastructure or another industrial environment and should be comfortable coordinating with senior management and multiple business functions.

Key Responsibilities:

• Provide direct executive assistance and business coordination to the Director.
• Coordinate with Purchase, Procurement, Stores, Production, Accounts, Logistics and Operations teams.
• Follow up with suppliers, vendors, contractors and other business associates.
• Monitor purchase requirements, material movement, deliveries and pending actions.
• Prepare MIS reports, presentations, Excel reports and management updates.
• Track important assignments given by the Director and ensure timely follow-up.
• Coordinate internal and external meetings, appointments, travel and business schedules.
• Assist the Director in day-to-day operational and administrative coordination.
• Coordinate information between management and various departments.
• Maintain confidentiality of business and management information.
• Handle urgent assignments and ensure timely completion.
• Support management in procurement, supply-chain and operational follow-up activities.

Required Candidate Profile:

• 512 years of total relevant experience.
• Experience in Mining, Minerals, Manufacturing, Engineering, Infrastructure or a similar industrial sector preferred.
• Previous experience working directly with an MD, Director, Business Head or senior management will be preferred.
• Strong exposure to Purchase, Procurement, Supply Chain, Vendor Management or Operations.
• Good knowledge of MS Excel, MIS and PowerPoint.
• ERP/SAP knowledge will be an advantage.
• Good communication and coordination skills.
• Good command of English and Hindi.
• Strong follow-up, organizational and problem-solving abilities.
• Should be willing to relocate to Udaipur.
• Immediate joiner / short notice period candidates will be preferred.

Candidates currently based outside Rajasthan and willing to relocate to Udaipur will be preferred.