Executive Assistant / Project Coordinator

About the Role

We are seeking an Executive Assistant / Project Coordinator to support the Co-CEO in managing internal coordination and project execution. This role is central to keeping projects on schedule and ensuring that commitments made across teams are followed through to completion.

Key Responsibilities

• Coordinate with internal teams and follow up on assigned work until completion
• Serve as a point of contact for external parties, including partners, vendors, suppliers, and service providers, and coordinate with them on behalf of the Co-CEO
• Manage project details: define and document tasks, assign ownership, and track progress across teams
• Own project timelines — plan schedules, provide advance reminders, and escalate risks before deadlines are missed
• Prepare and process business documentation, including internal forms, agreements, and supporting paperwork, and coordinate approvals and signatures through to completion
• Prepare meeting summaries, internal communications, and project documentation
• Handle administrative and logistical arrangements, including transportation, travel bookings, accommodation, and scheduling
• Attend off-site events and field activities as required

Qualifications

• Proven ability to follow up on tasks independently and close open items without repeated reminders
• Strong timeline management skills, including the ability to sequence dependencies and anticipate delays
• High attention to detail and a consistent standard of self-review before submitting work
• Professional communication skills when dealing with external contacts
• Excellent written Thai — accurate spelling, clear structure, and the ability to draft professional emails, meeting summaries, and correspondence with external partners
• Working proficiency in Google Workspace, Excel, and project management tools
• Willingness to travel domestically on occasion

Preferred

• Prior experience as a Project Coordinator, Executive Assistant, or Project Management Assistant
• Experience managing multiple concurrent projects
• Experience handling business documentation and approval processes
• Valid driver's license

Workplace: Sukhumvit 93 (BTS Bang Chak)
Employee benefits:

• Social security, bonuses, annual vacations, health and accident insurance, lunch allowances, and employee discounts on purchases
• Flexible working hours

Note:

• Punctuality in starting and finishing work is expected
• There are 5 cats at the office / ที่บริษัทมีแมว 5 ตัวในพื้นที่ทำงาน

สนใจตำแหน่งงานนี้กรุณาติดต่อ คุณสิตา 02-7424685 หรือส่ง Resume มาที่ email: [email protected]