Executive Assistant - Project Coordinator

Azure Standard is seeking a highly organized, proactive Executive & R&D Assistant to support our Director of Strategic Innovation & Product Development and the broader R&D team.

This is a hands-on support role for someone who is exceptionally organized, communicates well, follows through, and is comfortable managing a large number of moving pieces. Our R&D organization works across new product development, private label products, suppliers, packaging, manufacturing, sourcing, and commercialization.

The right person will help keep projects, meetings, communications, documents, samples, schedules, and follow-ups organized so the R&D team can move quickly and effectively.

Key Responsibilities

• Provide day-to-day administrative support to the Director of Strategic Innovation & Product Development.
• Manage scheduling, meetings, calendars, reminders, and follow-ups.
• Prepare meeting agendas, take notes, document decisions, and track action items.
• Maintain organized project files, supplier information, specifications, samples, and R&D documentation.
• Track outstanding tasks and follow up with internal teams and outside suppliers.
• Assist with supplier communications, meeting coordination, and information requests.
• Coordinate product samples, including ordering, receiving, organizing, distributing, and tracking samples.
• Help prepare spreadsheets, presentations, reports, project summaries, and internal communications.
• Maintain R&D project trackers and ensure project information stays current.
• Assist with data entry and organization of product, supplier, pricing, packaging, and specification information.
• Coordinate meetings, calls, and other administrative logistics as needed.
• Help identify overdue items and follow up with the appropriate person rather than allowing tasks to stall.
• Support special projects and changing priorities as directed.

What We're Looking For

We are looking for someone who is:

• Extremely organized and detail-oriented.
• Proactive and comfortable following up with people.
• Able to manage multiple projects and priorities simultaneously.
• A strong written and verbal communicator.
• Comfortable working directly with executives, employees, suppliers, and business partners.
• Able to take incomplete information and organize it into clear next steps.
• Reliable about deadlines and follow-through.
• Comfortable working in a fast-moving environment where priorities can change.
• Confident using spreadsheets, documents, email, calendars, project-management tools, and willing to pick up the phone to get answers.
• Able to handle confidential business information professionally.

Qualifications

• 2+ years of administrative, executive assistant, project coordination, operations, or similar professional experience preferred.
• Strong Microsoft Office and/or Google Workspace skills.
• Strong spreadsheet and document-management skills.
• Excellent written communication and proofreading skills.
• Relevant industry experience in purchasing, manufacturing, food, CPG, agriculture, or supply-chain teams is helpful but not required.
• Experience with project-management systems is a plus.

Compensation

$24.00 per hour equivalent, structured as a full-time annual salary.

Final compensation will be based on experience and qualifications within the approved range for the position.

About Azure Standard

Azure Standard is a family-owned company serving customers across the United States with natural, organic, and responsibly sourced food and household products. Our R&D and Innovation team develops new products, private-label programs, packaging solutions, and strategic supplier partnerships across a wide range of categories.

This position is ideal for someone who enjoys being at the center of a busy team, creating order, keeping people accountable to commitments, and helping turn ideas into completed projects. Possibility to develop into future positions and departments in a growing company.

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Health insurance
• Life insurance
• Paid time off

Work Location: Remote