Executive Assistant - PSG Institutions

Job Title: Executive Assistant – PSG Institutions

Employment Type: Full-Time

Location: Coimbatore

Industry: Education

Qualification: Master’s Degree (MBA Preferred).

Experience: 2 – 8 Years

Job Summary:

We are seeking an Executive Assistant to provide administrative and operational support to the Management, including institutional coordination, MIS and report preparation, documentation, meeting and travel arrangements, Minutes of Meetings, and timely follow-up on Management directives. The ideal candidate should have strong communication, organizational, coordination, and MS Office skills, with the ability to work effectively with senior stakeholders.

Key Responsibilities:

· Provide comprehensive administrative and executive support to the Management, including scheduling appointments, managing official engagements, and coordinating daily priorities.

· Coordinate with Heads of Institutions, Principals, Directors, senior officers, and department heads to facilitate communication and obtain required information and updates.

· Prepare, consolidate, and maintain MIS reports, dashboards, management summaries, and periodic reports for Management review and decision-making.

· Collect, validate, and analyze institutional data, highlighting key trends, deviations, pending matters, and areas requiring Management attention.

· Prepare professional reports, presentations, letters, statements, and other official documents using MS Word, Excel, PowerPoint, and relevant digital tools.

· Coordinate Management meetings, prepare agendas and briefing materials, arrange venues and logistics, and ensure all required participants and documents are available.

· Prepare and circulate Minutes of Meetings, record decisions and responsibilities, maintain action trackers, and follow up on assigned actions until closure.

· Coordinate travel, accommodation, transportation, itineraries, and related arrangements for Management and senior officials, including institutional visits and official engagements.

· Coordinate arrangements for Management-level events, conferences, institutional functions, and official programmes in collaboration with concerned institutions and departments.

· Draft, review, and maintain official correspondence and facilitate timely communication between the Management Office and internal and external stakeholders.

Desired Candidate Qualification

· Master’s Degree in any relevant discipline; MBA will be preferred.

· Minimum 2–8 years of relevant experience in Executive Assistance, Secretarial Support, Administration, Management Coordination, or a similar role.

· Experience supporting senior management, institutional heads, directors, principals, or senior executives will be preferred.

· Strong proficiency in MS Word, MS Excel, and MS PowerPoint, with good knowledge of MIS, dashboards, reporting, and data management.

· Excellent written and verbal communication skills, with strong report-writing and presentation abilities.

· Strong organizational, coordination, follow-up, and time-management skills, with the ability to manage multiple priorities effectively.

· Ability to coordinate with multiple institutions, departments, and stakeholders and obtain information within defined timelines.

· Strong attention to detail with a high level of accuracy, confidentiality, integrity, and professionalism.

· Ability to work independently, handle pressure, and respond effectively to changing priorities.

· Proactive, dependable, well-organized, and solution-oriented approach to work.

· Experience in an educational institution, charitable trust, corporate office, or large institutional environment will be an added advantage.

About the Institutions:

The PSG & Sons' Charities Trust was established in 1926 in the honor and memory of Sri. P. S. Govindaswamy Naidu. It was founded by his illustrious Sons with the noble vision of providing education to the needy and to enhance the economic prospects of local communities. In its glorious journey of 100 years, the Trust has established 25 Educational Institutions in Coimbatore.

Job Type: Full-time

Work Location: In person