Executive Assistant – Real Estate Operations

We are a boutique property management seeking an experienced Executive Assistant to support the Property Manager in overseeing the firm’s New York real estate investments.

This role provides high‑level administrative and operational support across a portfolio of properties and requires close coordination with legal and finance teams. The ideal candidate will have prior exposure to real estate operations and law‑firm or institutional environments and be comfortable working with modern property management and document platforms.

Key Responsibilities

• Provide administrative and operational support to the Property Manager across multiple New York properties
• Coordinate day‑to‑day property management activities, including vendor communications, tenant matters, and work orders
• Maintain property records, schedules, correspondence, and reporting materials
• Assist with budgeting support, invoicing, and expense tracking
• Interface with attorneys on real estate closings, financings, leasing matters, and related documentation
• Prepare and manage closing materials, signature packages, and transaction files via DocuSign

Preferred Qualifications

• Law‑firm experience preferred
• Familiarity with New York real estate operations and multi‑property portfolios
• Strong proficiency in Microsoft Office (Outlook, Excel, Word) and Adobe
• Comfort with technology‑driven workflows; experience with AI‑assisted or automated processes is a plus
• Highly organized, detail‑oriented, and capable of managing multiple priorities
• Professional judgment, discretion, and strong communication skills

Work Arrangement

• In‑office or hybrid, depending on experience and role fit

Job Type: Full-time

Pay: $52,000.00 - $65,000.00 per year

Work Location: Hybrid remote in New York, NY 10019