Executive Assistant/ Receptionist

Job Title: Entry-Level Executive Assistant / Receptionist
Location: Macquarie Park, NSW
Reports to: Managing Director

About Us:
We are a fast-growing technology business located in the heart of Macquarie Park, committed to innovation and excellence. As we continue to scale, we are looking for a dedicated and proactive Entry-Level Executive Assistant/Receptionist to support the Managing Director, manage our front-of-house, and assist in the smooth operation of our dynamic team. This is an exciting opportunity for someone looking to grow within a thriving company in the tech industry.

Key Responsibilities:

Executive Support

• Provide direct support to the Managing Director by managing their calendar and daily schedule.
• Assist with diary management, prioritising appointments and ensuring deadlines are met.
• Liaise with internal staff and external suppliers to coordinate meetings, events, and company activities.
• Organise paperwork and handle administrative tasks such as filing, preparing reports, and general correspondence.
• Assist with driving the Managing Director to meetings and other engagements as needed. (Valid Australian driver's license required.)

Reception & Front-of-House

• Serve as the first point of contact for visitors, clients, and callers — greeting guests warmly and directing them appropriately.
• Answer, screen, and redirect incoming phone calls and general enquiries.
• Manage incoming and outgoing mail, deliveries, and courier bookings.
• Keep the reception area, meeting rooms, and shared office spaces tidy and presentable.
• Set up meeting rooms for internal and client meetings, including catering where required.

General

• Handle ad-hoc requests and assist with everyday operational requirements across the office.

About You:

• A proactive, organised, and detail-oriented individual with excellent communication skills.
• Comfortable being the friendly "face" of the business, as well as a reliable right hand to the Managing Director.
• Able to thrive in a fast-paced and constantly changing environment.
• Strong multitasking abilities with the capability to prioritize tasks effectively.
• Previous administrative or reception experience is preferred, but not required - a strong desire to develop in this area is welcomed.
• Familiarity with office software (Microsoft Office, Google Workspace) and a quick learner for new technologies.
• Friendly, approachable, and able to liaise with a variety of stakeholders - from clients walking in the door to senior leadership.

Why Join Us?

• Be part of a rapidly expanding, innovative tech business.
• Gain valuable experience working closely with senior leadership.
• Opportunities for professional growth and career progression.
• Work in a collaborative and supportive environment.

If you're a motivated, reliable individual looking to start or grow your career in a fast-paced, exciting environment, we'd love to hear from you!

To apply: Please send your resume and a brief cover letter outlining your suitability for the role to [email protected] or phone 02 9877 0073 for a confidential chat.

We look forward to welcoming a new team member to our growing business!

Job Types: Part-time

Language: English (Required)
Licence/Certification: Full Driver Licence (Required)
Work Authorisation: Australia (Preferred)
Work Location: In person

Pay: $30.00 – $40.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person