Executive Assistant (Registered Nurse)

The Nurse Executive Assistant provides specialized executive support, with a focus on healthcare coordination, while also supporting the Executive’s day-to-day administrative, travel, scheduling, and logistical needs as required.

Key Responsibilities

Healthcare Coordination and Support

• Coordinate healthcare-related requirements of the Executive, including appointments, consultations, diagnostics, wellness activities, and other arrangements as needed.

• Facilitate communication and coordination with healthcare providers, specialists, clinics, hospitals, and other relevant parties.

• Provide appropriate nursing assistance when needed, within the scope of professional nursing practice.

Calendar, Appointment, and Logistics Coordination

• Manage and coordinate the Executive’s calendar, ensuring schedules, appointments, meetings, and other commitments are properly organized and aligned.
• Arrange necessary transportation, documentation, and other logistical requirements of the Executive.
• Work with relevant internal and external parties to ensure arrangements are properly coordinated and completed.

Travel and Preparedness Support

• Assist in preparing healthcare and logistical requirements for the Executive’s business and personal travel, as needed.
• Coordinate with advance parties and relevant service providers to ensure appropriate arrangements are in place during travel and events.
• Maintain awareness of appropriate healthcare facilities and resources when required for travel or major engagements.
• Provide appropriate first-response assistance when necessary and coordinate further professional medical support as required.

Executive and Administrative Support

• Provide day-to-day administrative and logistical support to the Executive, anticipating requirements and ensuring necessary arrangements are in place.
• Assist with travel arrangements, meetings and events coordination, advance-party requirements, expense management, and other Executive Office activities.
• Coordinate with internal teams and external parties on matters requiring the Executive’s attention or participation.
• Ensure timely follow-through on assigned tasks, schedules, arrangements, and other requirements.
• Provide additional administrative and logistical support as needed based on the Executive’s schedule and priorities.

Other Responsibilities

• Maintain current knowledge of relevant healthcare practices and resources that may support the requirements of the role.
• Maintain a high degree of professionalism, responsiveness, flexibility, and discretion at all times.
• Undertake special projects and other responsibilities related to the Executive Office as may be assigned.

Qualifications:

1. Willing to work in Oakridge Business Park, Mandaue, Cebu.
2. Bachelor’s Degree in Nursing (BSN) or equivalent.
3. Registered Nurse (RN) license required.
4. Minimum of (three) 3 years of experience in nursing, preferably in corporate, VIP, or private healthcare.
5. Certification in First Aid, CPR, and Basic Life Support (BLS).
6. Experience calendar management and logistical coordination is a plus.
7. A strong work ethic, professionalism, discretion, and confidentiality
8. Proactive, adaptable, flexible, and willing to go the extra mile
9. High emotional intelligence: one can navigate sensitive situations with empathy and tact, builds rapport and trust easily across all levels of the organization, and has the ability to adjust one's communication and relational style in accordance with the situation.