Executive Assistant (Reliever)

About the role

Perform a variety of administrative tasks and support our company's senior-level managers. An Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. Contribute to the efficiency of our business by providing personalized and timely support to executive members.

Key responsibilities

• Acting as the point of contact among executives, employees, clients, and other external partners
• Managing information flow in a timely and accurate manner
• Managing executives' calendars and setting up meetings
• Preparing financial statements, reports, memos, invoices, letters, and other documents
• Answering phone calls and routing calls to the correct person, or taking messages
• Handling basic bookkeeping tasks
• Filing and retrieving corporate records, documents, and reports
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings
• Accurately recording minutes from meetings

About you

• Well-organized with great time management skills
• Able to act without guidance
• Experience using various software, including word processing, spreadsheets, databases, and presentation software
• Experience as a virtual assistant