Executive Assistant (Research)/Office Manager

Our client, an Austin, Texas-based hedge fund (startup), is looking to hire an Executive Assistant/Office Manager to support their Founders/Team and assist with office management for their growing team! The ideal candidate should be finance industry-savvy (from an administrative perspective), have a proactive / problem solving nature, and be a team player.

This role works alongside an additional EA.

Job Details:

COMPANY: Hedge Fund (Startup)

POSITION: Executive Assistant (Research)/Office Manager

LOCATION: Texas (Downtown Austin)

HOURS: 8:00am – 5:00pm (with general flexibility after hours as needed)

OFFICE REQUIREMENTS: This role is in-office 5 days with Liberal Summer flexibility

COMPENSATION:120k -160k base (bonus on top, benefits offered and more)

BACHELOR'S DEGREE REQUIRED: Preferred

*Willing to relocate the ideal candidate from NYC to Austin!

Responsibilities of the Executive Assistant (Research)/Office Manager:

-Scheduling: Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team.

-Research management: Gather and organize earnings transcripts, sell-side reports, research provider reports, and create ad-hoc research packs. Create systems for tracking research resources across the firm. Help maintain a frictionless research process.

-Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning (with detailed full trip itineraries).

-Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items.

-Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn “we should” into a tracked, completed initiative across the firm.

-Handle light personal logistics: appointments, reservations, gifts, quick errands as needed to provide seamless support.

-HR onboarding: set up new employees with equipment, system access, and compliance requirements.

-Create and maintain a best practices playbook documenting procedures for all administrative and operational functions.

-On-the-ground IT/technical support: Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices

-Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service.

-Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable.

-Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture.

-Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours.

Requirements of the Executive Assistant(Research)/Office Manager:

-Bachelor’s degree preferred

-3–5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred)

-Based in Austin, TX (or willing to relocate).

• Tech-fluent- proficiency in Microsoft Suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus.

-Exceptional organizational skills with the ability to manage competing priorities.

-Strong judgment, discretion, and professionalism when handling sensitive information.

-Flexibility for early morning, evening, or weekend support.

-Discreet and trustworthy with confidential and sensitive matters

-Verification of identity, education, prior employment, and references may be required