Executive Assistant / Retail Operations Assistant

Key Responsibilities:

• Manage complex calendars and schedule meetings for executives
• Coordinate travel arrangements and prepare itineraries
• Handle confidential and sensitive information with discretion
• Prepare and edit correspondence, presentations, and reports
• Organize and maintain filing systems, both electronic and physical
• Act as a liaison between executives and internal/external stakeholders
• Plan and coordinate events, including meetings, conferences, and team-building activities
• Manage expense reports and handle basic bookkeeping tasks
• Screen and prioritize incoming calls, emails, and visitors
• Provide general administrative support to the team
• Perform ad hoc projects as assigned

Qualifications:

• Bachelor's degree in Business Administration or related field preferred
• 3-5 years of experience as an Administrative / Executive Assistant or in a similar role
• Fluent in English, Cantonese, and Putonghua (PTH)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Excellent organizational and time management abilities
• Ability to multitask and prioritize in a fast-paced environment
• Discretion and confidentiality in handling sensitive information
• Professional demeanor and exceptional interpersonal skills