Executive Assistant Role

Behind every great sales team is a great organiser.

About Tate Brownlee Real Estate

Tate Brownlee Real Estate is Banora Point’s No. 1 agency. The team is led by Tate Brownlee and Kasey Pereira, two of the best agents in the Tweed Shire. They’ve built a reputation on results, local knowledge and a hands-on approach to every campaign.

About the role

We’re looking for a part-time Admin & Sales Support to join Kasey Pereira and his team. You’ll keep the diary on track, the listings looking sharp and every campaign running on time, so the sales team can focus on what they do best: listing and selling.

It’s a varied role that mixes creative work, like social media, brochures and ad copy, with the behind-the-scenes organisation that keeps a busy sales team moving. If you love a good checklist, notice the small details and get satisfaction from everything landing on time, you’ll fit right in.

What you’ll do

Marketing and content

• Write property advertising copy for review and approval
• Create and schedule social media content, including listings, sales, open homes and team updates
• Design brochures, flyers and other marketing material
• Prepare buyer emails, database campaigns, and listing and sold announcements
• Maintain marketing templates, stock levels and organised property files

Listings and campaigns

• Prepare pre-listing PDFs, listing kits and appraisal material
• Put together listing bundles, including FAQs, rates information, ID forms and required documents
• Coordinate photography, floor plans, videography, signboards and marketing bookings
• Upload and check listings across property portals and agency channels
• Track campaign deadlines, outstanding paperwork and required approvals
• Liaise with vendors, suppliers and the wider office to keep campaigns on schedule

Calendar and database

• Manage Kasey’s calendar, appointments, reminders and scheduling
• Maintain the team’s prospecting schedule and protect allocated prospecting time
• Keep the database clean and up to date, including contact details, categories and notes

Open homes and vendor reporting

• Book and advertise weekly open homes
• Prepare open home kits, brochures, registration material and property information
• Assist at open homes when required, within agreed working hours
• Compile and send vendor reports using feedback from the sales team
• Coordinate valuation and pest and building appointments, and attend when required

Settlement and client care

• Coordinate pre-settlement inspections, key handovers and settlement checklists
• Organise client gifts, thank-you cards and deliveries
• Schedule post-settlement follow-ups and requests for client reviews

Reporting

• Monitor team KPIs and prepare a weekly activity summary

About you

• Highly organised, with a talent for juggling multiple listings, deadlines and calendars
• Proactive: you’re two steps ahead, not waiting to be asked
• Detail-focused, so nothing goes out with a typo or a missed date
• Confident writing ad copy and creating social media content
• Comfortable with design tools for brochures and flyers
• A clear, friendly communicator with vendors, suppliers and the team

Why join us

• Work with Kasey Pereira, one of the Tweed Shire’s top agents, and his team
• Be part of Banora Point’s No. 1 agency
• A part-time role with real variety, from creative work to campaign coordination
• A supportive, high-performing team culture

How to apply

Click Apply and send us your resume and a short cover letter. Tell us how you keep yourself organised when everything is due at once.

For enquiries about the role, email Taj at [email protected].