Executive Assistant / Sales Administrator

An exciting opportunity for an experienced Sales Administrator or Executive Assistant to join a highly regarded real estate business on the Gold Coast, supporting a high-performing agent in the premium property market.

This fast-paced role will see you managing sales administration, coordinating property campaigns, overseeing contracts and settlements, and ensuring everything runs smoothly behind the scenes.

No two days will look the same! You'll be the go-to person ensuring everything runs seamlessly behind the scenes.

Your responsibilities will include:

• Managing the end-to-end sales administration process, from pre-listing through to settlement
• Coordinating photography, videography, floor plans, styling and marketing campaigns
• Preparing and processing contracts, listing agreements and sales documentation
• Liaising with vendors, buyers, solicitors, conveyancers and external suppliers
• Monitoring contract conditions, key dates and settlement deadlines
• Providing high-level EA support, including diary management, appointments and daily priorities
• Maintaining accurate property and client records within the CRM
• Ensuring all campaigns are launched on time and run efficiently
• Proactively managing tasks and anticipating the needs of a busy sales agent

About You

We're looking for someone who is organised, switched on and confident managing the demands of a busy real estate sales environment.

Ideally, you'll bring: 

• Minimum 2 years' experience in real estate sales administration or an EA role
• Experience supporting a high-performing residential sales agent or team
• Strong understanding of contracts, marketing campaigns and the sales process
• Excellent organisational skills and exceptional attention to detail
• Confidence managing competing priorities and deadlines
• Strong communication skills and a professional approach
• Experience with LockOn CRM highly regarded, but not essential
• A proactive attitude with the ability to work independently
• A genuine passion for real estate and delivering outstanding client service

What's on Offer

• Bonuses commencing after your first 6 months
• Work alongside an experienced and highly successful sales agent
• Exposure to premium residential properties across the Gold Coast
• Established business with a strong reputation in the luxury property market
• Opportunity to take ownership of the sales administration process
• Full-time position based in Mermaid Beach
• Saturday work with a weekday off in lieu
• Immediate start available for the right person

How to apply:
Please submit your resume by hitting APPLY or contact us directly:

Bec Schneider
[email protected]
[0432 635 725](tel:0432 635 725)

Drue Burbery
drue@@huntdrecruit.au
[0437 938 229](tel:0437 938 229)

All applications will be held in strict confidence, only shortlisted candidates will be contacted. Thank you for your understanding.

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