Executive Assistant / Sales Assistant

Make an Impact. Support Leadership. Help Grow a Business.

Seaman Group LLC is a women-owned distributor of virgin and recycled thermoplastic resins and provider of closed-loop recycling services. We are looking for an organized, proactive, and dependable professional to support our executive leadership and growing Sales team.

This is an opportunity to play an important role in the day-to-day success of a growing business. You'll work closely with the CEO and COO, help keep priorities moving forward, strengthen customer and supplier relationships, and ensure our team is prepared for meetings, industry events, and new business opportunities.

We're looking for someone who takes ownership of their work, anticipates needs, communicates effectively, and enjoys finding ways to make a business run more efficiently.

The opportunity: This remote/hybrid, part-time-to-full-time position offers variety, direct exposure to executive leadership, within an initial 20-25 hour work week, with possible expansion into a 35-40 hour-per-week role as you grow with the business, demonstrate your skills and take on additional responsibilities.

Position Details

Location: Dallas, TX metroplex – Hybrid (remote, occasional in-office collaboration, occasional in-town errands)

Compensation: Competitive hourly rate based on experience and skill level, $20-$25/hour

Key Responsibilities

Executive & Leadership Support

· Keep communications and priorities organized so company leadership can focus on business growth

· Draft professional communications for use with business partners

· Manage calendars, coordinate meetings, and organize travel

· Provide reliable administrative support and help keep daily operations running smoothly

Sales & Customer Relationship Support

· Maintain customer and supplier records and update sales pipeline information

· Help the Sales team stay organized with follow-ups, reminders, and scheduling

· Coordinate customer and supplier appreciation deliveries

Events, Marketing & Business Coordination

· Coordinate preparation and follow-up for trade shows, conferences, and site visits

· Help ensure leadership and the Sales team are prepared for networking opportunities

· Track company accomplishments and coordinate information with marketing and website partners

Required

· 5+ years supporting fast-paced business(es)/position(s) through excellent organization methods

· Located in or near the Dallas metroplex for occasional in-office and in-town needs

· Authorized to work in the United States

· Strong written and verbal communication skills

· Strong Microsoft Office suite (Outlook, Word, Excel), SharePoint use

· Strong ownership of work mindset, with attention to deadlines and high accuracy

· Ability to take and follow direction while offering insight for efficiency improvements/ideas

· Understanding and ability to use AI for workplace efficiency

· Core availability during standard business hours

Preferred

· Bilingual English/Spanish

· Hubspot or similar CRM use

· Availability of 5-6 hours weekly for in-office/in-town requests, scheduled during standard business hours

How to Apply

· Provide personal resume that highlights relevant experience

· Selected candidates will be requested to provide work-related and personal references as part of the interview process

Seaman Group LLC is an equal opportunity employer

Pay: $20,000.00 - $52,000.00 per year

Benefits:

• Flexible schedule

Application Question(s):

• Do you have at least 5 years of experience supporting executives, leadership, or sales teams in a fast-paced business environment? Tell me about your experience and how it will be a fit for this position.
• Are you located in or near the Dallas metroplex and able to come into the office or handle occasional in-town errands during standard business hours?
• Are you proficient with Microsoft Office (Outlook, Word, Excel) and SharePoint, and comfortable using AI tools to improve efficiency in your work? Please share about your skill set including AI.

Work Location: Hybrid remote in Dallas, TX 75230