Executive Assistant (Saudi National)

About the Company

Astek Middle East is part of Astek, a global engineering and technology consulting group founded in France in 1988 and now present on five continents. The Middle East entity delivers IT and technology services across Saudi Arabia, the UAE, and Jordan, supporting clients in public and government, healthcare, transportation, banking, retail, airlines, and tourism. With 10,000 employees worldwide and revenue of €620 million in 2023, Astek focuses on digital transformation and complex systems engineering for international clients. The group promotes a strong culture of entrepreneurship, innovation, and continuous skills development. More information is available on the Astek Saudi Arabia and UAE country pages, and candidates can reach Astek Middle East at [email protected].

About the Role

We are looking for an organized and analytical professional to support executive office operations for our client, Lean Business Services, in Riyadh.

The role focuses on executive administration, governance documentation, reporting processes, stakeholder coordination, and supporting leadership decision-making. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to analyze information and coordinate effectively across teams.

Candidates with 2–3 years of relevant experience are welcome to apply, while candidates with approximately 5 years of experience will be preferred.

Key Responsibilities

• Optimize governance documentation and reporting processes.
• Coordinate with internal teams to ensure alignment with corporate objectives.
• Analyze corporate performance data and prepare insights and recommendations.
• Support executive leadership with stakeholder communication and governance practices.
• Assess and improve governance frameworks to ensure effectiveness and alignment with corporate goals.
• Support improvements in executive processes in collaboration with senior leadership.
• Prepare and present recommendations to enhance stakeholder engagement and governance structures.
• Coordinate activities and follow up with relevant stakeholders to support executive office objectives.
• Perform other duties as assigned.

Requirements

• 2–3 years of relevant professional experience, with approximately 5 years preferred.
• Saudi nationality only (mandatory).
• Strong organizational, coordination, and administrative skills.
• Working proficiency in English, with the ability to understand work-related communications, read documents, and communicate effectively when needed.
• Experience preparing reports and maintaining governance documentation.
• Ability to analyze information and contribute to recommendations.
• Strong written and verbal communication skills.
• Ability to coordinate with multiple teams and stakeholders.
• Strong attention to detail and problem-solving capabilities.
• Ability to handle sensitive information professionally and work effectively with senior stakeholders.

Key Skills

• Executive office support
• Governance documentation and reporting
• Stakeholder communication and coordination
• Corporate performance analysis
• Process improvement
• Report preparation and presentation
• Problem-solving and analytical thinking
• Cross-functional collaboration