Executive Assistant / Secretary

Executive Assistant / Secretary – CA Firm

Job Type: Full-time
Experience: 3–5 years
Location: Ghatkopar, Mumbai
Salary: ₹15,000 – ₹35,000 per month
Industry: Chartered Accountancy / Professional Services
Gender: Any

About the Role

We are looking for a Executive Assistant / Secretary to provide high-level administrative, coordination and follow-up support to senior management of our Chartered Accountancy firm.

The ideal candidate should be highly organised, proactive and exceptionally good at follow-ups, coordination, task tracking and getting things done.

Key Responsibilities

• Coordinate and follow up with team members, clients and external parties on behalf of senior management.
• Maintain and track daily tasks, follow-ups, commitments and deadlines.
• Coordinate with different team members and ensure timely completion of assigned work.
• Take commitments regarding task completion and follow up until closure.
• Handle emails, correspondence, scheduling and day-to-day administrative coordination.
• Assist senior management with meetings, appointments and other requirements.
• Conduct online research and prepare information as required.
• Maintain task trackers, records and follow-up sheets.
• Draft professional emails, letters and other official communication.
• Coordinate with clients for documents, information and pending requirements.
• Handle confidential information with discretion.
• Provide administrative and coordination support for various office requirements.
• Assist with occasional personal/administrative tasks of senior management.

Required Skills

Excellent Follow-Up & Coordination Skills are essential.

• Strong follow-up and task management abilities.
• Ability to coordinate with people at different levels and get work completed.
• Good written and verbal English communication.
• Good working knowledge of MS Excel and MS Word.
• Ability to maintain trackers and manage multiple tasks.
• Good internet/Google research skills.
• Strong organisational and time-management skills.
• Honest, reliable and responsible.
• Proactive approach with the ability to take ownership of assigned work.

Educational Qualification

• Graduate from a Secretarial College / Secretarial Studies program.
• Additional qualifications in Secretarial Practice, Office Administration or related fields will be an advantage.

Experience

• 3–5 years of experience as an Executive Assistant, Secretary, Personal Assistant, Office Coordinator or in a similar administrative/coordination role.
• Experience supporting senior management, MDs, Partners or business heads will be preferred.
• Candidates with stable work experience and strong follow-up abilities are preferred.

Candidate Profile

We are looking for someone who:

• Keeps track of pending tasks and follows up until completion.
• Can coordinate confidently with team members, clients and external parties.
• Is comfortable handling multiple priorities.
• Takes responsibility and does not require constant supervision.
• Is professional, trustworthy and discreet.
• Is willing to learn and grow into a strong executive support role.

Compensation

₹15,000 – ₹35,000 per month, depending on experience and suitability.

Application Requirement: Candidates should have graduated from a Secretarial College / Secretarial Studies program and have relevant experience in executive assistance, secretarial work or office coordination.

Pay: ₹15,000.00 - ₹35,000.00 per month

Benefits:

• Work from home

Application Question(s):

• Question 1 — Education

Have you graduated from a Secretarial College / Secretarial Studies program?
Preferred answer: Yes

Question 2 — Experience
How many years of experience do you have as an Executive Assistant, Secretary, Personal Assistant or Office Coordinator?
Preferred answer: 3–5 years

Question 3 — Follow-up
Are you comfortable regularly following up with employees, clients and external parties to ensure tasks are completed within deadlines?
Preferred answer: Yes

Question 4 — MS Office
How would you rate your working knowledge of MS Excel and MS Word?
Preferred answer: Good / Advanced

This role involves extensive follow-up with team members, clients and other stakeholders. Are you comfortable taking ownership of pending tasks and following up until completion?
Answer: Yes / No

Work Location: In person