Executive Assistant Senior

Position Summary:

Provides executive assistance to the President/CEO and Vice President of Finance. Acts independently and consistently exercises discretion and judgment in performing work, which is predominately intellectual and varied in nature. Keeps official records and executes administrative policies.

Responsibilities:

• Manages CEO/ VP of Finance’s calendar and independently schedules appointments

• Screens incoming calls and correspondence and responds independently when possible

• Coordinates project related tasks to include the assignment and monitoring of task completion

• Prepares memorandums, outlining and explaining administrative procedures and policies to leadership employees and monitors compliance

• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget

Required:

• Associate’s Degree in business management, office management or related field or equivalent combination of education and work experience
• Minimum 5 years previous experience as administrative support to a senior level executive
• Notary Public within 3 months of hire
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Demonstrated high degree of technical expertise in Microsoft Office, Word, Excel, Power Point, GroupWise and other standard software programs
• Ability to handle confidential information appropriately

Preferred:

• Bachelor’s Degree in Business Management
• Shorthand or speedwriting

Additional Information

• Schedule: Full-time
• Requisition ID: 26011379
• Daily Work Times: 8:00 a.m. - 4:30 p.m. var
• Hours Per Pay Period: 80
• On Call: No
• Weekends: No

About Us

The McLaren system includes 12 hospitals across the state, ambulatory surgery centers, imaging centers, a 730-member employed primary and specialty care physician network, commercial and Medicaid HMOs covering more than 242,000 Michigan lives, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network, and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, a National Cancer Institute-designated comprehensive cancer center. McLaren has 20,000 full-, part-time and contracted employees and more than 93,000 network providers throughout Michigan.