Executive Assistant / Team Assistant, Bank

A prestigious investment banking in Hong Kong is seeking an Executive / Team Assistant to provide comprehensive administrative support within a highly respected business unit.

This opportunity offers exposure to senior stakeholders, international business operations, and a collaborative environment where organisational excellence and multilingual communication are highly valued. You will play a key role in ensuring seamless day-to-day operations while contributing to special projects and team success.

Key responsibilities:

• Manage complex schedules, calendars, and meeting arrangements for bankers and senior stakeholders
• Coordinate activities and maintain professional communication with clients, business teams, and internal counterparts
• Oversee diary management, including scheduling internal and external meetings and conference calls
• Arrange business travel, accommodation, and related logistics for team members
• Process expense reports and invoices accurately and within required timelines
• Support office administration, special projects, events, and other ad hoc business activities
• Provide logistical and administrative support to visiting colleagues from regional and global offices

Candidate profile:

• Fluent in English, Cantonese, and Mandarin, with Chinese typing proficiency
• Proactive, self-motivated, and detail-oriented with a strong sense of ownership
• Strong team player with the ability to work independently and prioritise competing tasks
• Demonstrated ability to remain calm under pressure while adapting to changing priorities
• Versatile and flexible approach with excellent problem-solving and organisational skills
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook

About the company:

A leading organisation within the investment banking, recognised for its collaborative culture, global reach, professional development opportunities, and commitment to operational excellence and client service.

Keywords: executive support, investment banking, travel coordination, administration support, office operations

What's next:

If you are ready to take your career further by joining a supportive investment banking team in Hong Kong as an Executive Assistant, apply now!