Executive Assistant / Team Coordinator

Melbourne | 6-Month Contract | Potential Extension
An exciting opportunity exists for an experienced Executive Assistant / Project Coordinator to support a General Manager within a large corporate environment. This role is heavily focused on complex diary management, stakeholder coordination, and administrative support, while also assisting with project and operational activities.

Key Responsibilities

• Complex diary management and scheduling across multiple stakeholders.
• Coordinate meetings, travel, and executive administration activities.
• Prepare correspondence, presentations, agendas, and meeting minutes.
• Maintain and manage documentation within SharePoint.
• Support project tracking, reporting, and stakeholder communication.
• Process invoices, expenses, and purchase orders.
• Assist with onboarding, offboarding, and team administration.

About You

• Previous experience as an Executive Assistant, Team Assistant, or Project Coordinator.
• Strong diary management experience supporting senior leaders.
• Advanced SharePoint skills, including document management and maintaining team sites.
• Strong Microsoft Office skills, particularly Outlook, Teams, Word, and PowerPoint.
• Highly organised, proactive, and able to manage competing priorities.

What's on Offer?

• 6-month contract with potential extension.
• Melbourne-based opportunity.
• Exposure to senior stakeholders in a fast-paced corporate environment.
• Diverse role combining executive support, administration, and project coordination.

APPLY NOW

Peoplebank and Leaders IT are committed to creating a diverse and inclusive workplace where everyone belongs. We welcome applications from people of all backgrounds, identities, and experiences. If you need adjustments to the recruitment process due to your circumstances, please let us know—we’re here to support you.