EXECUTIVE ASSISTANT (TEMP)

#IND123 Job ID 23614 – Executive Assistant Location: Tampa, 33634 – This position is onsite

Pay: $25.00 - $30.00 per hour

Type: Contract, maternity leave until c. Feb 1, 2027

Schedule: Approximately M-F, 8:00 AM–5:00 PM

Job Description

• Manage complex, high-volume calendars for multiple executives, proactively prioritizing, rescheduling, and resolving conflicts as business needs and schedules change.
• Provide proactive administrative support, including expense reporting, light travel arrangements, meeting coordination, logistics follow-up, and consistent follow-through on executive priorities.
• Partner professionally with internal VPs, executives, and key stakeholders, demonstrating polished communication, sound judgment, discretion, and the ability to anticipate scheduling and administrative needs.
• Quickly learn and adapt to the individual working styles, preferences, and priorities of four executives while maintaining organization and responsiveness in a fast-paced environment.
• Bring advanced Outlook and calendar-management expertise; proficiency with PowerPoint and Excel is strongly preferred for supporting presentations, agendas, financial information, and CFO-related needs.

Requirements

• Must have prior Executive Assistant experience recently (C Suite preferred)
• Must have proven experience with heavy calendar management, proactively managing complex changing calendars
• Must be able to support multiple leaders and the office without a lot of direction
• Must have polished presentation, writing, and communication skills
• Must be MS Excel and MS PowerPoint proficient
• Expense reporting
• High school diploma or equivalent
• Background check required