Executive Assistant to C level

Position Summary

We are seeking a highly organized, professional, and detail-oriented Executive Secretary to provide administrative and secretarial support to C-Level executives. This role will be responsible for managing schedules, coordinating meetings, preparing documents and presentations, handling communications, and ensuring smooth day-to-day operations for the leadership team.

The ideal candidate is proactive, service-minded, able to manage multiple priorities, and comfortable working in a fast-paced environment while maintaining confidentiality and professionalism.

Key Responsibilities

Executive & Administrative Support

• Manage and coordinate executives' calendars, appointments, and schedules.
• Arrange meetings, conference calls, and business appointments.
• Organize travel arrangements, accommodation, transportation, and itineraries.
• Manage executive correspondence, emails, and documentation.
• Handle confidential information with discretion and professionalism.

Meeting Coordination

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, materials, and supporting documents.
• Attend meetings when required and record meeting minutes.
• Track and follow up on action items and deadlines resulting from meetings.
• Coordinate logistics for management meetings, workshops, and events.

Documentation & Presentation Support

• Prepare, format, and organize reports, presentations, and business documents.
• Compile information from various departments for executive review.
• Maintain organized filing systems and records, both electronic and physical.

Stakeholder Coordination

• Serve as a point of contact between executives and internal/external stakeholders.
• Coordinate communications and follow-ups across departments.
• Support the smooth flow of information between leadership and business teams.

Office & Event Support

• Assist in organizing executive events, town halls, leadership meetings, and workshops.
• Coordinate attendee registration, meeting logistics, and related administrative activities.
• Support other ad-hoc administrative tasks as assigned.

Qualifications

• Bachelor's degree in Business Administration or a related field.
• Minimum 3 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or related role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office (PowerPoint, Excel, Word, Outlook).
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and follow-through.
• Fluent in Thai and English.