Executive Assistant to CEO

Executive Assistant to the Group Operations Director

Location: HSL Chairs, Batley
Salary: £34,000.00 - £40,000.00 per annum
Contract: Fixed Term Contract (12 months Maternity Cover)

We are seeking a highly professional, proactive, and experienced Executive Assistant to the CEO to provide exceptional administrative and organisational support at executive level.

This is a pivotal role that requires an individual who can manage competing priorities, act as a trusted representative of the CEO, and maintain the highest levels of professionalism, discretion, and confidentiality.

Our feel-good benefits:

• Health cash plan - cashback on dental, optical and more
• Discounted shopping & gym memberships with Westfield Rewards
• Brilliant colleague discount (friends and family too!)
• 30 days' holiday (pro rata), rising to 33 with long service
• Contributory pension and death-in-service cover
• Discretionary bonus
• Free onsite parking (at most locations)
• Lovely surprise & delight events throughout the year

Key Responsibilities

• Provide comprehensive executive support to the CEO, including complex diary and inbox management.
• Coordinate, schedule, and organise meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact for internal and external stakeholders.
• Build and maintain effective working relationships across the organisation and with external partners.
• Attend meetings as required, take minutes, and follow up on actions.
• Book, coordinate, and host meetings in the absence of the CEO, ensuring discussions remain productive and actions are effectively communicated and delivered.
• Support the CEO with strategic projects and organisational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Essential Requirements

The successful candidate must have:

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Extensive diary management experience, including managing complex schedules and competing priorities.
• Experience booking, coordinating, and hosting meetings in the absence of the CEO.
• Exceptional people skills with the ability to build credibility and rapport with stakeholders at all levels.
• Outstanding verbal and written communication skills and the ability to communicate confidently and effectively on behalf of the CEO.
• Strong organisational skills with excellent attention to detail.
• The ability to work independently, use initiative, and manage multiple priorities simultaneously.
• A professional, discreet, and highly confidential approach to work.
• Advanced Microsoft Office skills and experience using scheduling and collaboration tools.

Personal Attributes

We are looking for someone who is:

• Confident, approachable, and professional.
• Highly organised and solutions focused.
• Resilient and adaptable in a fast-paced environment.
• Diplomatic and able to influence and communicate effectively with a wide range of stakeholders.
• A strong ambassador for the CEO and the organisation.