Executive Assistant To CEO

Position: Executive Assistant to CEO
Experience: 5+ Years

Shift Time: 8:30pm to 5:30am (Night hift)
Location: Kochi Infopark
Employment Type: Full-Time

About the Role

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO with 5+ years of relevant experience. The ideal candidate will be responsible for providing high-level administrative and coordination support to the CEO, ensuring smooth management of schedules, meetings, communications, and day-to-day executive activities.

The candidate should have excellent communication and organizational skills, strong attention to detail, and the ability to handle confidential information with professionalism and discretion.

Key Responsibilities

• Coordinate and manage the CEOs daily calendar, appointments, meetings, and schedules.
• Arrange internal and external meetings, including coordinating with clients, employees, management, and other stakeholders.
• Schedule meetings, send invitations, prepare agendas, and ensure timely follow-ups.
• Coordinate and manage the CEO’s daily activities to ensure effective time management.
• Act as a point of contact between the CEO and internal/external stakeholders.
• Handle emails, correspondence, calls, and other communications on behalf of the CEO when required.
• Prepare meeting notes, minutes, action points, and follow-up reports.
• Track important tasks, deadlines, and commitments and ensure timely follow-up with concerned team members.
• Coordinate with different departments to obtain updates, information, and reports required by the CEO.
• Assist the CEO in preparing presentations, reports, documents, and other business-related materials.
• Organize business meetings, conferences, appointments, and travel arrangements when required.
• Maintain organized records, documents, and confidential information related to the CEO and management.
• Follow up on decisions and action items discussed during management meetings.
• Assist in coordinating special projects and assignments entrusted by the CEO.
• Ensure that important reminders, deadlines, and appointments are communicated to the CEO in a timely manner.
• Support the CEO in maintaining effective communication with clients, partners, vendors, and senior management.
• Handle confidential and sensitive information with a high level of discretion.
• Assist in coordinating events, management meetings, and other corporate activities.
• Perform general administrative and executive support activities as required.
• Anticipate the CEO’s requirements and proactively provide necessary support.
• Undertake any other responsibilities assigned by the CEO or management.

Requirements

• 5+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar senior administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management skills.
• Ability to effectively manage multiple tasks and priorities.
• Excellent meeting and calendar management skills.
• Strong follow-up and coordination skills.
• Professional appearance, attitude, and communication.
• High level of confidentiality, integrity, and discretion.
• Proficiency in MS Office / Google Workspace, including Word, Excel, PowerPoint, Outlook, and Google Calendar.
• Ability to work independently with minimal supervision.
• Strong interpersonal skills and the ability to communicate effectively with senior management and external stakeholders.
• Ability to handle pressure and work in a fast-paced business environment.
• Strong attention to detail and problem-solving ability.