Executive Assistant To CEO

Join us today!

We are seeking a highly organized, proactive, and strategic Executive Assistant to support the CEO in managing his communications, calendar, coaching initiatives, and speaking engagements. The ideal candidate acts as a trusted right-hand, ensuring priorities are met, action items are executed, and all operational and client-facing responsibilities run seamlessly. This role requires a detail-oriented problem solver who can anticipate needs, streamline processes, and maintain executive-level efficiency.

Disclaimer: This is a general overview of the position. Specific tasks and tools will be discussed in detail during the final interview.

Key Responsibilities

1. Executive Operations & Communication Management

• Review and synthesize call transcripts and communications, extracting actionable insights and ensuring follow-up items are executed.
• Manage email, messages, and calendars, prioritizing high-value items and reducing distractions.
• Maintain and organize digital assets, including Google Drive and internal documentation.
• Keep Tony accountable for deadlines, deliverables, and strategic objectives.

2. Coaching & Engagement Oversight

• Prepare, maintain, and update high-level notes for coaching calls.
• Track ongoing initiatives, follow-ups, and key discussion points.
• Coordinate scheduling, materials, and logistics to ensure smooth coaching operations.

3. Speaking Engagement & Content Coordination

• Oversee the preparation of presentations and speaking materials, leveraging tools like Gamma AI for executive-level outputs.
• Coordinate with event organizers and agents for content, logistics, and post-event follow-ups.
• Drive attendee engagement for webinars, masterclasses, and speaking events.

4. Relationship & Lead Management

• Proactively follow up with leads, webinar attendees, and key contacts to nurture relationships.
• Ensure strategic initiatives and opportunities are tracked and acted upon promptly.

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Ideal Candidate Profile

• Exceptional organizational, time-management, and problem-solving skills.
• Strong proficiency in Google Workspace and modern productivity tools.
• Confident in executive-level communication, both written and verbal.
• Ability to anticipate needs, prioritize strategically, and maintain discretion.
• Proactive, self-motivated, and able to handle multiple high-priority initiatives simultaneously.

Technical Requirements:

• Headset: USB headset with noise cancellation
• Webcam: Working webcam
• Computers: Primary and backup computer with at least i5 to i7 processor and 8GB RAM
• Internet: Main internet service speed of at least 25 Mbps wired connection; backup internet speed of at least 10 Mbps

Perks and Benefits:

• Job security and stability
• Exceptionally supportive team
• Opportunities for career growth
• Fun work environment

Schedule:

• Full-Time and/or Part-Time (PST, MST, EST, or CST)

Location:

• This is a remote position

Apply now and take the first step towards a rewarding career! Only qualified candidates will be processed and invited to take the assessment and schedule initial and final interviews.

Please make sure you apply for the right job based on your experience. We prioritize applicants who successfully follow this instruction!