Executive Assistant To CEO

Job Description Executive Assistant to CEO

Employment Type: Full-Time
Location: Gurugram, India
Work Mode: Work from Office | 6-day Work Week
Experience: 4 - 8 years

About Infinite Locus

We are a Technology Services Consulting firm, dedicated to helping our customers navigate their Product and Engineering landscape by implementing simplified processes, effective technologies, and scalable architectures. We aim to streamline TCO over time, enabling agile and continuous innovation for our clients. We are a boutique consulting group with a focus on digital and enterprise solutions and are committed to delivering meaningful outcomes for a wide range of industries.

About the Role

We are looking for a sharp, proactive, and high-integrity Executive Assistant to support our CEO in a fast-paced, high-growth environment. This is not just an administrative role its a strategic support function that requires you to anticipate needs, solve problems before they escalate, and enable the CEO to operate at peak efficiency.

The ideal candidate is someone who thrives in ambiguity, has a bias for action, and demonstrates complete ownership over their responsibilities. If you have a knack for staying two steps ahead, juggling complex schedules, managing sensitive information, and navigating dynamic situations with grace and professionalism, wed love to meet you.

Key Responsibilities

Calendar & Schedule Management

• Own the CEOs calendar with precision schedule, prioritize, and reschedule meetings.
• Ensure optimal use of time.
• Proactively anticipate conflicts and propose solutions.

Meeting Coordination & Follow-ups

• Organize internal and external meetings.
• Ensure agendas are prepared and attendees are aligned.
• Capture outcomes with clear action items.

Communication Management

• Serve as the first point of contact for internal and external stakeholders engaging with the CEO.
• Draft, review, and manage communication on behalf of the CEO.

Travel & Logistics

• Plan and manage travel itineraries, accommodation, and logistics.
• Maintain meticulous attention to detail and contingency planning.

Documentation & Reporting

• Maintain and organize confidential files, presentations, and reports.
• Prepare briefing documents as needed.

Expense & Admin Support

• Process reimbursements and expense reports.
• Oversee day-to-day executive administrative tasks.

Time Management & Prioritization

• Help the CEO stay focused on priorities by filtering requests.
• Flag urgent items and act as a gatekeeper.

Project Support

• Assist in special projects, strategic initiatives, and high-stakes coordination efforts requiring cross-functional collaboration.

Who You Are

• Self-starter who takes initiative and owns outcomes.
• Highly organized and meticulous.
• Discreet and trustworthy with confidential information.
• Excellent at multitasking with calm judgment under pressure.
• Articulate communicator with strong written and verbal communication.
• Comfortable with extended and flexible working hours according to the CEOs schedule.
• Takes pride in enabling others to succeed.

Qualifications & Requirements

• 4–8 years of experience in a similar role, preferably supporting a CEO, CXO, or Founder.
• Strong proficiency with Microsoft tools, including Outlook, Calendar, Docs, Sheets, and Slides.
• Experience with Zoom, WhatsApp, and project management tools such as Notion and Trello.
• Excellent written and verbal English.
• Bachelor’s degree in any discipline.
• Additional certifications in administration or communication are a plus.

Why Join Us?

• Be part of a high-growth, mission-driven company.
• Work alongside high-performing teams that value ownership and excellence.
• Play a critical role in enabling leadership at the highest level.
• Work in a culture that values trust, transparency, and action.

Note: This role is 100% in-office at the Gurugram HQ. Remote or hybrid work is not applicable due to the nature of the role.